City of Hendersonville Fire Department Station 3 HVAC Upgrades RFP 26-0007
City of HendersonvilleCity · Hendersonville, TN- Due
- Mar 23, 2026
- Deadline passed
- Posted
- Mar 9, 2026
- Primary contact
- Todd Baun
- (615) 822-1016
The 30-second brief
The City of Hendersonville is issuing a Competitive Sealed Proposal (CSP) for critical HVAC infrastructure upgrades at Fire Station #3. The project involves the complete extraction and replacement of existing undersized 4-ton and 3-ton units and ductwork that has reached the end of its service life. Scope includes system upsizing, supplemental cooling, and modernized controls to improve operational reliability and energy efficiency. Proposals are due March 23, 2026, by 4:00 p.m. CST. A question deadline is set for March 16, 2026. Contact Todd Baun, Project Manager, at (615) 822-1016 or [email protected] for further information.
Proposals
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Summary
The City of Hendersonville is issuing a Competitive Sealed Proposal (CSP) for critical HVAC infrastructure upgrades at Fire Station #3.
The project involves the complete extraction and replacement of existing undersized 4-ton and 3-ton units and ductwork that has reached the end of its service life. Scope includes system upsizing, supplemental cooling, and modernized controls to improve operational reliability and energy efficiency. Proposals are due March 23, 2026, by 4:00 p.m. CST. A question deadline is set for March 16, 2026. Contact Todd Baun, Project Manager, at (615) 822-1016 or [email protected] for further information.
REQUIRED DELIVERABLES
Proposals
REQUIRED ATTACHMENTS
full details and specifications in the attached file
- Submit to
- [email protected]
Questions about this RFP
How do I respond to this RFP from City of Hendersonville?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 23, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Todd Baun.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Hendersonville in TN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Todd Baun at (615) 822-1016. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Proposals. Proposals should clearly address how each deliverable will be met.
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Where can I find more RFPs from City of Hendersonville?
All active and historical solicitations from City of Hendersonville are tracked and searchable. As a city agency, City of Hendersonville regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: full details and specifications in the attached file. Review the full document from City of Hendersonville for the complete list.