City of Hallowell Request for Proposals for Collection Services of Solid Waste and Recycling - 2025
City of HallowellCity · Hallowell, ME- Due
- Apr 13, 2026
- Deadline passed
- Contract term
- 5 years
- Primary contact
- Ross McLellan
- (207) 623-4021
The 30-second brief
The City of Hallowell, Maine is requesting proposals for municipal curbside collection and disposal of solid waste and recycling, including collection services for public facilities and containers. The scope covers approximately 1,250 residential stops with a multi-unit cap of five, utilizing single-stream, dual-stream, or alternate proposal scenarios on a weekly schedule. Vendors must submit sealed proposals to the City Manager's Office by April 13, 2026 at 12 PM, accompanied by a 10% bid bond or certified check. The initial contract term is five years running from July 1, 2026 through June 30, 2031, with potential for renewal. Proposals will be evaluated based on qualifications and experience, technical proposal, and bid proposal.
Qualifications and experience, technical proposal, bid proposal
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Summary
The City of Hallowell, Maine is requesting proposals for municipal curbside collection and disposal of solid waste and recycling, including collection services for public facilities and containers.
The scope covers approximately 1,250 residential stops with a multi-unit cap of five, utilizing single-stream, dual-stream, or alternate proposal scenarios on a weekly schedule. Vendors must submit sealed proposals to the City Manager's Office by April 13, 2026 at 12 PM, accompanied by a 10% bid bond or certified check. The initial contract term is five years running from July 1, 2026 through June 30, 2031, with potential for renewal. Proposals will be evaluated based on qualifications and experience, technical proposal, and bid proposal.
EVALUATION CRITERIA
3- Qualifications and experience
- Technical proposal
- Bid proposal
REQUIRED ATTACHMENTS
8- Bid security
- Bid bond or certified check
- Certificate to do business in the State of Maine
- Performance bond quote
- Complaint resolution policy
- Sustainability report
- References
- Bid form
- Submit to
- Hallowell City Manager's Office, 1 Winthrop Street, Hallowell, Maine 04347
- Scope location
- Hallowell, ME
Questions about this RFP
How do I respond to this RFP from City of Hallowell?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 13, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Hallowell City Manager's Office, 1 Winthrop Street, Hallowell, Maine 04347. For questions, contact Ross McLellan.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Hallowell in ME, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Ross McLellan at (207) 623-4021. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualifications and experience, technical proposal, bid proposal" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Hallowell?
All active and historical solicitations from City of Hallowell are tracked and searchable. As a city agency, City of Hallowell regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: bid security, bid bond or certified check, certificate to do business in the State of Maine, performance bond quote, complaint resolution policy, sustainability report, references, bid form. Review the full document from City of Hallowell for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Hallowell, ME. Review the full solicitation for detailed scope requirements.