City of Ellsworth - City Seal Removal, Stabilization, Assessment and Restoration - 2026-REQ-008
City of EllsworthCity · Ellsworth, ME- Due
- Nov 27, 2026
- 24 days left
- Posted
- Sep 23, 2026
- Primary contact
- Roddy Ehrlenbach
- (207) 667-2563 ext 175
The 30-second brief
The City of Ellsworth is soliciting proposals from qualified historic preservation contractors, architectural conservators, and conservation firms for the assessment, controlled removal, stabilization, conservation, restoration, and eventual reinstallation of the historic City Hall Seal Pediment located on the front gable of Ellsworth City Hall. The City Hall Seal is an approximately 91-year-old, hand-carved wooden architectural relief measuring approximately 18 feet in length and located 30 feet above grade. Due to severe deterioration, the project will follow a phased approach beginning with safe removal, documentation, stabilization, transport, and climate-controlled drying and condition assessment. Submission deadline is November 27, 2026, with a notice of interest deadline on November 4, 2026.
Safely and carefully remove the historic City Hall Seal; Document the existing condition, Configuration, Components, Connections, And deterioration; Preserve and properly identify loose, Detached, Broken, Or previously repaired components; Transport and store the Seal in a secure, Climate-monitored environment; Obtain a comprehensive professional condition and assessment report; Develop a conservation and restoration treatment plan; Restore and conserve the Seal; Reinstall the restored Seal; Provide recommendations for long-term inspection, Maintenance, And preservation.
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Summary
The City of Ellsworth is soliciting proposals from qualified historic preservation contractors, architectural conservators, and conservation firms for the assessment, controlled removal, stabilization, conservation, restoration, and eventual reinstallation of the historic City Hall Seal Pediment located on the front gable of Ellsworth City Hall.
The City Hall Seal is an approximately 91-year-old, hand-carved wooden architectural relief measuring approximately 18 feet in length and located 30 feet above grade. Due to severe deterioration, the project will follow a phased approach beginning with safe removal, documentation, stabilization, transport, and climate-controlled drying and condition assessment. Submission deadline is November 27, 2026, with a notice of interest deadline on November 4, 2026.
REQUIRED DELIVERABLES
9- Safely and carefully remove the historic City Hall Seal
- Document the existing condition, Configuration, Components, Connections, And deterioration
- Preserve and properly identify loose, Detached, Broken, Or previously repaired components
- Transport and store the Seal in a secure, Climate-monitored environment
- Obtain a comprehensive professional condition and assessment report
- Develop a conservation and restoration treatment plan
- Restore and conserve the Seal
- Reinstall the restored Seal
- Provide recommendations for long-term inspection, Maintenance, And preservation
- Submit to
- 1 City Hall Plaza, Ellsworth, ME, 04605
- Scope location
- Ellsworth, ME
Questions about this RFP
How do I respond to this RFP from City of Ellsworth?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 27, 2026. The solicitation specifies required deliverables that must be addressed in your response. Submissions should be delivered to: 1 City Hall Plaza, Ellsworth, ME, 04605. For questions, contact Roddy Ehrlenbach.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Ellsworth in ME, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Roddy Ehrlenbach at (207) 667-2563 ext 175. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Safely and carefully remove the historic City Hall Seal; Document the existing condition, Configuration, Components, Connections, And deterioration; Preserve and properly identify loose, Detached, Broken, Or previously repaired components; Transport and store the Seal in a secure, Climate-monitored. Proposals should clearly address how each deliverable will be met.
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Where can I find more RFPs from City of Ellsworth?
All active and historical solicitations from City of Ellsworth are tracked and searchable. As a city agency, City of Ellsworth regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of November 27, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from City of Ellsworth for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Ellsworth, ME. Review the full solicitation for detailed scope requirements.