City of Gallup - Well Field Electrical Equipment - ITB-2613 (2025)
City of GallupCity · Gallup, NM- Due
- Jan 6, 2026
- Deadline passed
- Posted
- Nov 21, 2025
- Primary contact
- Jan Boone
- (505) 726-6127
The 30-second brief
The City of Gallup, New Mexico is seeking competitive bid proposals under ITB-2613 for Well Field Electrical Equipment to power and control deep potable water wells with submersible pumps. The required equipment consists of seven (7) motor control centers (MCC) with 200-HP 480V variable frequency drives (VFD), seven (7) pad-mount 13,200/7620V - 277/480V utility transformers, and seven (7) pad-mount 480V - 2400V step-up transformers. Bids are due by January 6, 2026, at 2:00 pm, with a question deadline of December 22, 2025. Responses must be submitted electronically via the OpenGov eProcurement Portal, and a bid bond of 5% is required.
Seven (7) motor control centers with 200-HP 480V variable speed drives (VFD); seven (7) pad mount 13, 200/7620V - 277/480V utility transformers; seven (7) pad mount 480V - 2400V step-up transformers
Lowest responsible bidder based on base bid (excluding taxes) and compliance with specifications
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Summary
The City of Gallup, New Mexico is seeking competitive bid proposals under ITB-2613 for Well Field Electrical Equipment to power and control deep potable water wells with submersible pumps.
The required equipment consists of seven (7) motor control centers (MCC) with 200-HP 480V variable frequency drives (VFD), seven (7) pad-mount 13,200/7620V - 277/480V utility transformers, and seven (7) pad-mount 480V - 2400V step-up transformers. Bids are due by January 6, 2026, at 2:00 pm, with a question deadline of December 22, 2025. Responses must be submitted electronically via the OpenGov eProcurement Portal, and a bid bond of 5% is required.
EVALUATION CRITERIA
Lowest responsible bidder based on base bid (excluding taxes) and compliance with specifications
REQUIRED DELIVERABLES
3- Seven (7) motor control centers with 200-HP 480V variable speed drives (VFD)
- Seven (7) pad mount 13, 200/7620V - 277/480V utility transformers
- Seven (7) pad mount 480V - 2400V step-up transformers
REQUIRED ATTACHMENTS
bid bond, New Mexico Resident Contractor’s Certificate or New Mexico Resident Veteran Contractors Certificate, Warranty agreement, Vendor Questionnaire, Conflict of Interest and Debarment/Suspension Certification, Campaign Contribution Disclosure Form
- Submit to
- https://procurement.opengov.com/portal/gallupnm
- Scope location
- Gallup, NM
Questions about this BID
How do I respond to this Bid from City of Gallup?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 6, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/gallupnm. For questions, contact Jan Boone.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of Gallup in NM, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jan Boone at (505) 726-6127. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Seven (7) motor control centers with 200-HP 480V variable speed drives (VFD); seven (7) pad mount 13, 200/7620V - 277/480V utility transformers; seven (7) pad mount 480V - 2400V step-up transformers. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsible bidder based on base bid (excluding taxes) and compliance with specifications" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Gallup?
All active and historical solicitations from City of Gallup are tracked and searchable. As a city agency, City of Gallup regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: bid bond, New Mexico Resident Contractor’s Certificate or New Mexico Resident Veteran Contractors Certificate, Warranty agreement, Vendor Questionnaire, Conflict of Interest and Debarment/Suspension C. Review the full document from City of Gallup for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Gallup, NM. Review the full solicitation for detailed scope requirements.