City of Gallup On-Call Architectural Services for the City of Gallup - RFP 2025/2026/05 (2026)
City of GallupCity · Gallup, NM- Due
- May 6, 2026
- Deadline passed
- Posted
- Apr 10, 2026
- Contract term
- 2 years
- Primary contact
- Frances Rodriguez
- (505) 863-1334
The 30-second brief
The City of Gallup is soliciting proposals from legally registered and licensed professional architectural firms in the State of New Mexico to perform on-call general architectural services for municipal facilities and grounds. The scope encompasses multi-disciplinary building design, land surveying, site civil work, interior design, structural engineering, mechanical systems, electrical systems, plumbing, and construction administration. Named assets and departments utilizing services include Public Works, Parks and Recreation, Police Department, Fire Department, Community Development and Planning, Water and Sanitation, Municipal Court, and Airport Operations. The contract is an indefinite quantity agreement with an initial base period and an automatic renewal for one additional two-year period, supporting renovation, rehabilitation, code compliance, accessibility upgrades, and capital improvement projects. Submission deadline is May 6, 2026, with an Acknowledgment of Receipt and question deadline of April 24, 2026. Required qualifications include a minimum of five years of experience providing architectural services to public entities and New Mexico architectural licensure.
Specialized Design (35 points), Capacity and Capability (25 points), Past Record of Performance (25 points), Proximity to and Familiarity with Project Area Locations (10 points), Amount of Design Work to be produced by a New Mexico business in this State (5 points), Preferences (10 points), Oral Interviews (10 points)
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Summary
The City of Gallup is soliciting proposals from legally registered and licensed professional architectural firms in the State of New Mexico to perform on-call general architectural services for municipal facilities and grounds.
The scope encompasses multi-disciplinary building design, land surveying, site civil work, interior design, structural engineering, mechanical systems, electrical systems, plumbing, and construction administration. Named assets and departments utilizing services include Public Works, Parks and Recreation, Police Department, Fire Department, Community Development and Planning, Water and Sanitation, Municipal Court, and Airport Operations. The contract is an indefinite quantity agreement with an initial base period and an automatic renewal for one additional two-year period, supporting renovation, rehabilitation, code compliance, accessibility upgrades, and capital improvement projects. Submission deadline is May 6, 2026, with an Acknowledgment of Receipt and question deadline of April 24, 2026. Required qualifications include a minimum of five years of experience providing architectural services to public entities and New Mexico architectural licensure.
EVALUATION CRITERIA
Specialized Design (35 points), Capacity and Capability (25 points), Past Record of Performance (25 points), Proximity to and Familiarity with Project Area Locations (10 points), Amount of Design Work to be produced by a New Mexico business in this State (5 points), Preferences (10 points), Oral Interviews (10 points)
REQUIRED ATTACHMENTS
12- Cost Proposal
- Technical Proposal
- Acknowledgement
- New Mexico Residence preference certificate
- Offeror confirmation of City's Right to reject proposals
- References
- Offeror confirmation of City's Right to contact references
- Mandatory Qualifications
- Letter of Transmittal
- Conflict of Interest and Debarment/Suspension Certification
- Campaign Contribution Disclosure Form
- Exceptions to Specifications
REQUIRED STAFFING
12- Submit to
- https://procurement.opengov.com/portal/gallupnm
- Duration
- 24 months
- Scope location
- Gallup, NM
Questions about this RFP
How do I respond to this RFP from City of Gallup?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 6, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/gallupnm. For questions, contact Frances Rodriguez.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Gallup in NM, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Frances Rodriguez at (505) 863-1334. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Principal Architect, Project Architect, Architect Intern, Architect Technician, Construction Inspector Senior, Construction Inspector, CAD operator/Drafter Senior, CAD operator/Drafter, Administrative Assistant, Land Surveyor PS, Two (2) Man Survey Crew, Three (3) Man Survey Crew. Proposers should demonstrate relevant qualifications and experience for each required role.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Specialized Design (35 points), Capacity and Capability (25 points), Past Record of Performance (25 points), Proximity to and Familiarity with Project Area Locations (10 points), Amount of Design Work..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Gallup?
All active and historical solicitations from City of Gallup are tracked and searchable. As a city agency, City of Gallup regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cost Proposal, Technical Proposal, Acknowledgement, New Mexico Residence preference certificate, Offeror confirmation of City's Right to reject proposals, References, Offeror confirmation of City's Ri. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Gallup for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Gallup, NM. Review the full solicitation for detailed scope requirements.