City of Gallup - Engineering Services for New Carbon Coal Substation - RFP No. 2025/2026/06 (2026)
City of GallupCity · Gallup, NM- Due
- May 26, 2026
- Deadline passed
- Posted
- Apr 17, 2026
- Contract term
- 1 year
- Primary contact
- Jose Romero
- (505) 726-6060
The 30-second brief
The City of Gallup is soliciting proposals from qualified engineering firms to provide comprehensive engineering, design, coordination, and construction support services for the development of a new 115kV to 13.2kV substation in the Carbon Coal Road area. This capital improvement initiative by the Electric Department aims to support long-term system reliability, load growth, and regional economic development. The scope includes high-voltage 115kV design, medium-voltage distribution systems (13.2kV), power transformers, breakers, switchgear integration, protection and control systems, SCADA integration, civil, structural, and site development design, testing, commissioning, and energization. Proposals are due by May 26, 2026, with a notice of interest/questions deadline on May 11, 2026. The contract may renew for three additional one-year periods.
Firm History and Experience (20%), Capacity and Capability to Provide Service (20%), Past Record of Performance/References (20%), Qualifications of Key Personnel (27.3%), Cost (9.1%), Preference (9.1%)
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Summary
The City of Gallup is soliciting proposals from qualified engineering firms to provide comprehensive engineering, design, coordination, and construction support services for the development of a new 115kV to 13.2kV substation in the Carbon Coal Road area.
This capital improvement initiative by the Electric Department aims to support long-term system reliability, load growth, and regional economic development. The scope includes high-voltage 115kV design, medium-voltage distribution systems (13.2kV), power transformers, breakers, switchgear integration, protection and control systems, SCADA integration, civil, structural, and site development design, testing, commissioning, and energization. Proposals are due by May 26, 2026, with a notice of interest/questions deadline on May 11, 2026. The contract may renew for three additional one-year periods.
EVALUATION CRITERIA
REQUIRED ATTACHMENTS
9- Gallup Sample RFP Contract 2026
- Acknowledgement of Receipt
- New Mexico Resident Business Certificate
- W-9 Form
- Cost Proposal
- Technical Proposal
- References
- Letter of Transmittal
- Campaign Contribution Disclosure Form
REQUIRED STAFFING
5- Submit to
- https://procurement.opengov.com/portal/gallupnm
- Duration
- 12 months
- Scope location
- Gallup, NM
Questions about this RFP
How do I respond to this RFP from City of Gallup?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 26, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/gallupnm. For questions, contact Jose Romero.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Gallup in NM, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jose Romero at (505) 726-6060. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Project Manager, Lead Electrical Engineer, Protection & Control Engineer, Civil/Structural Engineer, Construction Manager. Proposers should demonstrate relevant qualifications and experience for each required role.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Firm History and Experience (20%), Capacity and Capability to Provide Service (20%), Past Record of Performance/References (20%), Qualifications of Key Personnel (27.3%), Cost (9.1%), Preference (9.1%..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Gallup?
All active and historical solicitations from City of Gallup are tracked and searchable. As a city agency, City of Gallup regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Gallup Sample RFP Contract 2026, Acknowledgement of Receipt, New Mexico Resident Business Certificate, W-9 Form, Cost Proposal, Technical Proposal, References, Letter of Transmittal, Campaign Contribu. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Gallup for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Gallup, NM. Review the full solicitation for detailed scope requirements.