City of Gallup - Trailer-Mounted Pump System and Accessories - ITB-2621 (2026)
City of GallupCity · Gallup, NM- Due
- Jun 15, 2026
- Deadline passed
- Posted
- May 29, 2026
- Primary contact
- Nicole Hawthorne
- (505) 863-1207
The 30-second brief
The City of Gallup is soliciting bids to procure one new trailer-mounted diesel-driven centrifugal pump package, including hoses, fittings, and accessories, for use in emergency response operations, bypass pumping, infrastructure maintenance, and other operational requirements. The equipment must meet minimum functional specifications including a vacuum-assisted priming system, Tier 4 Final diesel engine, minimum 74 horsepower, minimum 85-gallon fuel capacity, and 6-inch suction and discharge connections. Bids are due by June 15, 2026, at 2:00 pm, with a question deadline of June 2, 2026. Submissions must be made electronically via the OpenGov eProcurement Portal. The contract includes provisions for local and New Mexico resident preferences and requires compliance with city business license and warranty standards.
One (1) new trailer-mounted vacuum-assisted centrifugal pump package, Engine block heater, 6" x 25' PVC Suction Hose, 6" x 40' Discharge Hose, 6" Flange x Groove Steel Adapters, 6" Groove x Male IPT Adapter, 6" Male Cam x FNPT Adapter, 6" Heavy-Duty Groove Couplers, Float open assemblies with 50' connectors, Delivery Charge, Installation/Startup Assistance (Optional), Training (Optional)
Lowest responsible bidder based on base bid excluding taxes
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Summary
The City of Gallup is soliciting bids to procure one new trailer-mounted diesel-driven centrifugal pump package, including hoses, fittings, and accessories, for use in emergency response operations, bypass pumping, infrastructure maintenance, and other operational requirements.
The equipment must meet minimum functional specifications including a vacuum-assisted priming system, Tier 4 Final diesel engine, minimum 74 horsepower, minimum 85-gallon fuel capacity, and 6-inch suction and discharge connections. Bids are due by June 15, 2026, at 2:00 pm, with a question deadline of June 2, 2026. Submissions must be made electronically via the OpenGov eProcurement Portal. The contract includes provisions for local and New Mexico resident preferences and requires compliance with city business license and warranty standards.
EVALUATION CRITERIA
Lowest responsible bidder based on base bid excluding taxes
REQUIRED DELIVERABLES
12- One (1) new trailer-mounted vacuum-assisted centrifugal pump package
- Engine block heater
- 6" x 25' PVC Suction Hose
- 6" x 40' Discharge Hose
- 6" Flange x Groove Steel Adapters
- 6" Groove x Male IPT Adapter
- 6" Male Cam x FNPT Adapter
- 6" Heavy-Duty Groove Couplers
- Float open assemblies with 50' connectors
- Delivery Charge
- Installation/Startup Assistance (Optional)
- Training (Optional)
REQUIRED ATTACHMENTS
Manufacturer specifications, Product brochures and cut sheets, Warranty information, Delivery schedule, Complete pricing proposal, List of any exceptions to the specifications, New Mexico Resident Contractor's Certificate or New Mexico Resident Veteran Contractors Certificate
- Submit to
- https://procurement.opengov.com/portal/gallupnm
- Scope location
- Gallup, NM
Questions about this IFB
How do I respond to this IFB from City of Gallup?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 15, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/gallupnm. For questions, contact Nicole Hawthorne.
Can small businesses or minority-owned firms bid on this IFB?
Most government agencies, including City of Gallup in NM, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the IFB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Nicole Hawthorne at (505) 863-1207. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: One (1) new trailer-mounted vacuum-assisted centrifugal pump package, Engine block heater, 6" x 25' PVC Suction Hose, 6" x 40' Discharge Hose, 6" Flange x Groove Steel Adapters, 6" Groove x Male IPT Adapter, 6" Male Cam x FNPT Adapter, 6" Heavy-Duty Groove Couplers, Float open assemblies with 50' co. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsible bidder based on base bid excluding taxes" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Gallup?
All active and historical solicitations from City of Gallup are tracked and searchable. As a city agency, City of Gallup regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this IFB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Manufacturer specifications, Product brochures and cut sheets, Warranty information, Delivery schedule, Complete pricing proposal, List of any exceptions to the specifications, New Mexico Resident Con. Review the full document from City of Gallup for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Gallup, NM. Review the full solicitation for detailed scope requirements.