City of Gallup - NGWSP - Gallup Regional Water System SCADA System Upgrade - RFP 2025/2026/03 (2025)
City of GallupCity · Gallup, NM- Due
- Dec 18, 2025
- Deadline passed
- Posted
- Nov 21, 2025
- Primary contact
- Jan Boone
- (505) 726-6127
The 30-second brief
The City of Gallup, NM, is requesting proposals from qualified contractors to upgrade the existing Gallup Regional Water System SCADA (Supervisory Control and Data Acquisition) System as part of the Navajo Gallup Water Supply Project. The project involves upgrading the SCADA system at 41 existing locations within the water distribution system, implementing modern software, hardware, and communication equipment, replacing existing 900 MHz and 450 MHz radio systems, and establishing a new fiber optic VLAN backbone with cellular backup. The upgrade aims to enhance efficiency, reliability, and monitoring capabilities while providing secure real-time data acquisition and supervisory control. Proposals are due by December 18, 2025, and questions must be submitted by December 5, 2025.
SCADA system hardware, Software, PLCs, RTUs, Servers, Workstations, Communication network equipment, Radios, Antennas, Modems, Tablets, Spare parts, And documentation.
Prior History and Experience (20%), Management Capacity and Capability to Provide Services (20%), Qualifications of Key Personnel (22.7%), Proposed SCADA System Architecture, Equipment and Software (22.7%), Cost/Fee Proposal Formula Based (9.1%), Preferences (9.1%)
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Summary
The City of Gallup, NM, is requesting proposals from qualified contractors to upgrade the existing Gallup Regional Water System SCADA (Supervisory Control and Data Acquisition) System as part of the Navajo Gallup Water Supply Project.
The project involves upgrading the SCADA system at 41 existing locations within the water distribution system, implementing modern software, hardware, and communication equipment, replacing existing 900 MHz and 450 MHz radio systems, and establishing a new fiber optic VLAN backbone with cellular backup. The upgrade aims to enhance efficiency, reliability, and monitoring capabilities while providing secure real-time data acquisition and supervisory control. Proposals are due by December 18, 2025, and questions must be submitted by December 5, 2025.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
13- SCADA system hardware
- Software
- PLCs
- RTUs
- Servers
- Workstations
- Communication network equipment
- Radios
- Antennas
- Modems
- Tablets
- Spare parts
- Documentation
REQUIRED ATTACHMENTS
8- Certificate(s) of insurance
- Copy of New Mexico Resident Preference Certificate (if applicable)
- Current I.R.S. W-9 Form
- Cost Proposal
- Letter of Transmittal
- Conflict of Interest and Debarment/Suspension Certification
- Campaign Contribution Disclosure Form
- Exceptions to Specifications
- Submit to
- https://procurement.opengov.com/portal/gallupnm
- Scope location
- Gallup, NM
Questions about this RFP
How do I respond to this RFP from City of Gallup?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 18, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/gallupnm. For questions, contact Jan Boone.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Gallup in NM, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jan Boone at (505) 726-6127. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: SCADA system hardware, Software, PLCs, RTUs, Servers, Workstations, Communication network equipment, Radios, Antennas, Modems, Tablets, Spare parts, And documentation.. Proposals should clearly address how each deliverable will be met.
Show 4 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Prior History and Experience (20%), Management Capacity and Capability to Provide Services (20%), Qualifications of Key Personnel (22.7%), Proposed SCADA System Architecture, Equipment and Software (2..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Gallup?
All active and historical solicitations from City of Gallup are tracked and searchable. As a city agency, City of Gallup regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Certificate(s) of insurance, Copy of New Mexico Resident Preference Certificate (if applicable), Current I.R.S. W-9 Form, Cost Proposal, Letter of Transmittal, Conflict of Interest and Debarment/Suspe. Review the full document from City of Gallup for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Gallup, NM. Review the full solicitation for detailed scope requirements.