City of Cleveland - Purchase of Paving Equipment Parts & Labor Re-Bid - File No. 104-26
City of ClevelandCity · Cleveland, OH- Due
- Oct 15, 2026
- Deadline passed
- Posted
- Sep 23, 2026
- Contract term
- 1 year
- Primary contact
- Tiffany Johnson
- (216) 664-2620
The 30-second brief
The City of Cleveland Department of Public Works, Division of Motor Vehicle Maintenance, invites bids for File No. 104-26, Purchase of Paving Equipment Parts & Labor Re-Bid. The work includes providing OEM parts, labor, diagnostics, field service, repairs, and technical support for asphalt maintenance equipment manufactured by Wirtgen, LeeBoy, Hamm, Falcon Road Maintenance Equipment, and Bagela. The contract duration is for one year with two one-year renewal options. Bids are due by October 15, 2026, at 12:00 noon (Eastern Time), and must be delivered to the Office of the Commissioner of Purchases and Supplies, Cleveland City Hall, Room 128, 601 Lakeside Avenue, Cleveland, Ohio 44114. A non-mandatory pre-bid meeting will be held on Thursday, October 1, 2026, at 10:30 a.m. at Motor Vehicle Maintenance, 4150 E. 49th Street, Cleveland, Ohio 44105, Bldg. 4C Conference Room.
Item 1. Various Replacement Parts; Item 2. Labor for repairs
Lowest and best bidder based on unit pricing per each item and/or overall extended total bid for all items, delivery time, rates, discounts offered and conformance to specifications
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Summary
The City of Cleveland Department of Public Works, Division of Motor Vehicle Maintenance, invites bids for File No. 104-26, Purchase of Paving Equipment Parts & Labor Re-Bid.
The work includes providing OEM parts, labor, diagnostics, field service, repairs, and technical support for asphalt maintenance equipment manufactured by Wirtgen, LeeBoy, Hamm, Falcon Road Maintenance Equipment, and Bagela. The contract duration is for one year with two one-year renewal options. Bids are due by October 15, 2026, at 12:00 noon (Eastern Time), and must be delivered to the Office of the Commissioner of Purchases and Supplies, Cleveland City Hall, Room 128, 601 Lakeside Avenue, Cleveland, Ohio 44114. A non-mandatory pre-bid meeting will be held on Thursday, October 1, 2026, at 10:30 a.m. at Motor Vehicle Maintenance, 4150 E. 49th Street, Cleveland, Ohio 44105, Bldg. 4C Conference Room.
EVALUATION CRITERIA
Lowest and best bidder based on unit pricing per each item and/or overall extended total bid for all items, delivery time, rates, discounts offered and conformance to specifications
REQUIRED DELIVERABLES
Item 1. Various Replacement Parts; Item 2. Labor for repairs
REQUIRED ATTACHMENTS
12- Bidder's Checklist
- W-9 Form
- Vendor Information Form
- Bidder's Affidavit
- Bid Bond
- Bid Form
- Bid Schedule of Items (Price Sheets)
- Northern Ireland Form
- Wage Theft and Payroll Fraud Disclosure
- OEO Participation Form
- OEO Schedules 1-4
- Subcontractor Participation or Waiver Form
REQUIRED STAFFING
Labor
- Submit to
- Office of the Commissioner of Purchases and Supplies, Cleveland City Hall, Room 128, 601 Lakeside Avenue, Cleveland, OH 44114
- Duration
- 12 months
- Scope location
- Cleveland, OH
Questions about this BID
How do I respond to this Bid from City of Cleveland?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 15, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Office of the Commissioner of Purchases and Supplies, Cleveland City Hall, Room 128, 601 Lakeside Avenue, Cleveland, OH 44114. For questions, contact Tiffany Johnson.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of Cleveland in OH, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Tiffany Johnson at (216) 664-2620. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Labor. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Item 1. Various Replacement Parts; Item 2. Labor for repairs. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest and best bidder based on unit pricing per each item and/or overall extended total bid for all items, delivery time, rates, discounts offered and conformance to specifications" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Cleveland?
All active and historical solicitations from City of Cleveland are tracked and searchable. As a city agency, City of Cleveland regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bidder's Checklist, W-9 Form, Vendor Information Form, Bidder's Affidavit, Bid Bond, Bid Form, Bid Schedule of Items (Price Sheets), Northern Ireland Form, Wage Theft and Payroll Fraud Disclosure, OEO. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Cleveland for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Cleveland, OH. Review the full solicitation for detailed scope requirements.