City of Cleveland - Purchase of Ford Light and Medium Duty Truck Parts and Labor - File No. 112-26
City of ClevelandCity · Cleveland, OH- Due
- Oct 21, 2026
- Deadline passed
- Posted
- Sep 30, 2026
- Contract term
- 1 year
The 30-second brief
The City of Cleveland, Department of Public Works, Division of Motor Vehicle Maintenance is soliciting bids for File No. 112-26 to purchase Ford light and medium duty truck parts, components, repairs, and specialty vehicle services. The scope encompasses OEM parts delivery within 24 hours, labor rates based on Motors/Alldata Information Systems Labor Guide, catalog pricing, and equipment pickup and delivery across multiple city garage locations including 3727 Ridge Road and 5601 Carnegie. The estimated amount is $350,000 for a one-year contract with two one-year renewal options. Bids are due by October 21, 2026, at 12:00 noon, with a non-mandatory pre-bid meeting scheduled for October 8, 2026, at 10:00 AM at the Motor Vehicle Maintenance facility located at 4150 E. 49th Street, Cleveland, Ohio 44105. Deliveries must be made to designated city stations only with a valid open Purchase Order.
Item 1. Ford Light and Medium Duty Truck Parts; Item 2. Labor for all vehicle classes, Up to and including Class 1-6 (0-26, 000 lbs.) (500 hrs.); Item 3. Equipment Pickup & Delivery Charge (50 ea.); Item 4. Misc. EPA charges
Price, vendor hours of operation, labor rate
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Summary
The City of Cleveland, Department of Public Works, Division of Motor Vehicle Maintenance is soliciting bids for File No. 112-26 to purchase Ford light and medium duty truck parts, components, repairs, and specialty vehicle services.
The scope encompasses OEM parts delivery within 24 hours, labor rates based on Motors/Alldata Information Systems Labor Guide, catalog pricing, and equipment pickup and delivery across multiple city garage locations including 3727 Ridge Road and 5601 Carnegie. The estimated amount is $350,000 for a one-year contract with two one-year renewal options. Bids are due by October 21, 2026, at 12:00 noon, with a non-mandatory pre-bid meeting scheduled for October 8, 2026, at 10:00 AM at the Motor Vehicle Maintenance facility located at 4150 E. 49th Street, Cleveland, Ohio 44105. Deliveries must be made to designated city stations only with a valid open Purchase Order.
EVALUATION CRITERIA
3- Price
- Vendor hours of operation
- Labor rate
REQUIRED DELIVERABLES
Item 1. Ford Light and Medium Duty Truck Parts; Item 2. Labor for all vehicle classes, Up to and including Class 1-6 (0-26, 000 lbs.) (500 hrs.); Item 3. Equipment Pickup & Delivery Charge (50 ea.); Item 4. Misc. EPA charges
REQUIRED ATTACHMENTS
10- Bid/Schedule of Items
- Bid Bond
- Bid Check
- Bid Form
- Bidder's Affidavit
- Contract Compliance Certifications (OEO Schedules 1-4)
- Bid Envelope
- Federal Tax ID Form (W-9)
- Northern Ireland Fair Employment Practices Disclosure
- Wage Theft and Payroll Fraud Disclosure
- Submit to
- Office of the Commissioner of Purchases and Supplies, Cleveland City Hall, 601 Lakeside Avenue, Room 128, Cleveland, Ohio 44114
- Duration
- 12 months
- Scope location
- Cleveland, OH
Questions about this BID
How do I respond to this Bid from City of Cleveland?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 21, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Office of the Commissioner of Purchases and Supplies, Cleveland City Hall, 601 Lakeside Avenue, Room 128, Cleveland, Ohio 44114.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of Cleveland in OH, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
What are the key deliverables?
The solicitation specifies the following deliverables: Item 1. Ford Light and Medium Duty Truck Parts; Item 2. Labor for all vehicle classes, Up to and including Class 1-6 (0-26, 000 lbs.) (500 hrs.); Item 3. Equipment Pickup & Delivery Charge (50 ea.); Item 4. Misc. EPA charges. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price, vendor hours of operation, labor rate" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Cleveland?
All active and historical solicitations from City of Cleveland are tracked and searchable. As a city agency, City of Cleveland regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid/Schedule of Items, Bid Bond, Bid Check, Bid Form, Bidder's Affidavit, Contract Compliance Certifications (OEO Schedules 1-4), Bid Envelope, Federal Tax ID Form (W-9), Northern Ireland Fair Employm. Review the full document from City of Cleveland for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Cleveland, OH. Review the full solicitation for detailed scope requirements.