City of Cleveland Labor and Materials for Substation Maintenance and Repair Bid 91-26 - 2026
City of ClevelandCity · Cleveland, OH- Due
- Sep 24, 2026
- Deadline passed
- Posted
- May 1, 2026
- Contract term
- 2 years
- Primary contact
- Jules Gilliam
- (216) 664-2621
The 30-second brief
The City of Cleveland, Division of Cleveland Public Power (CPP), is soliciting bids under File No. 91-26 for a two-year requirement contract for labor and materials to maintain and repair substations and substation equipment. The scope includes maintenance of roofs and landscaping, plus evaluating, testing, repairing, or replacing equipment such as transformers, switchgears, circuit breakers, batteries, and fiber optic splicing. Work covers approximately 42 substation locations including Ansel Road, Broadview, and various 13.8 KV and 11 KV sites. A non-mandatory pre-bid meeting is scheduled for September 15, 2026, via Microsoft Teams. Bids must be delivered to the Office of the Commissioner of Purchases and Supplies by 12:00 noon on September 24, 2026. Requirements include a 5% bid bond, prevailing wage compliance, and a 20% CSB participation goal.
Bid Form, Bid Bond or Check, Affidavit, OEO Schedules 1-4, Federal Tax ID Form, Northern Ireland Disclosure, Project Plan, Wage Theft Disclosure
Lowest and best bidder based on price, delivery time, discount offered, and conformance to specifications
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Summary
The City of Cleveland, Division of Cleveland Public Power (CPP), is soliciting bids under File No. 91-26 for a two-year requirement contract for labor and materials to maintain and repair substations and substation equipment.
The scope includes maintenance of roofs and landscaping, plus evaluating, testing, repairing, or replacing equipment such as transformers, switchgears, circuit breakers, batteries, and fiber optic splicing. Work covers approximately 42 substation locations including Ansel Road, Broadview, and various 13.8 KV and 11 KV sites. A non-mandatory pre-bid meeting is scheduled for September 15, 2026, via Microsoft Teams. Bids must be delivered to the Office of the Commissioner of Purchases and Supplies by 12:00 noon on September 24, 2026. Requirements include a 5% bid bond, prevailing wage compliance, and a 20% CSB participation goal.
EVALUATION CRITERIA
4- Lowest and best bidder based on price
- Delivery time
- Discount offered
- Conformance to specifications
REQUIRED DELIVERABLES
8- Bid Form
- Bid Bond or Check
- Affidavit
- OEO Schedules 1-4
- Federal Tax ID Form
- Northern Ireland Disclosure
- Project Plan
- Wage Theft Disclosure
REQUIRED ATTACHMENTS
3- Appendix A - Substation Locations
- OEO Schedules
- Bid Schedule of Items
REQUIRED STAFFING
Engineering and Testing Services, Field Labor Crew Members
- Submit to
- Cleveland City Hall, 601 Lakeside Avenue, Room 128, Cleveland, Ohio 44114
- Scope location
- Cleveland, OH
Questions about this BID
How do I respond to this Bid from City of Cleveland?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 24, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Cleveland City Hall, 601 Lakeside Avenue, Room 128, Cleveland, Ohio 44114. For questions, contact Jules Gilliam.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of Cleveland in OH, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jules Gilliam at (216) 664-2621. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Engineering and Testing Services, Field Labor Crew Members. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Bid Form, Bid Bond or Check, Affidavit, OEO Schedules 1-4, Federal Tax ID Form, Northern Ireland Disclosure, Project Plan, Wage Theft Disclosure. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest and best bidder based on price, delivery time, discount offered, and conformance to specifications" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Cleveland?
All active and historical solicitations from City of Cleveland are tracked and searchable. As a city agency, City of Cleveland regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Appendix A - Substation Locations, OEO Schedules, Bid Schedule of Items. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Cleveland for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Cleveland, OH. Review the full solicitation for detailed scope requirements.