City of Cleveland Purchase of Lubricants Bid Advertisement File No. 96-26 - 2026
City of Cleveland, City of Cleveland, OH·City
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- Primary Contact
- Jules Gilliam · (216) 664-2275
- Contract Term
- 2 years
- Scope Location
- Cleveland, OH
- Submission Address
- Cleveland City Hall, 601 Lakeside Avenue, Room 128, Cleveland, Ohio 44114
SUMMARY
The City of Cleveland, Department of Public Utilities, Division of Water is soliciting bids for a requirement contract for the purchase of assorted lubricants under File No. 96-26. The procurement includes industrial premium diesel engine oil (10W-30, 15W-40), synthetic lubricants, food-grade lubricants, antifreeze (Green, Red, Gold 50/50), mineral spirits, kerosene K1, and dark metalworking cutting fluid. The contract term is for two years with an estimated annual value not to exceed $250,000. A non-mandatory pre-bid meeting is scheduled for September 10, 2026, at 1:00 PM via Microsoft Teams. Bids must be delivered to the Office of the Commissioner of Purchases and Supplies at City Hall by 12:00 PM Eastern Time on October 1, 2026. Requirements include a 5% bid bond, OEO participation goals (currently 0% CSB), and various compliance forms including an affidavit and wage theft disclosure.
EVALUATION CRITERIA
Lowest and best bidder
REQUIRED DELIVERABLES
Bid Form, Bid Bond, Affidavit, Vendor Information Form, W-9 Form, OEO Schedules, Technical Data Sheets, Safety Data Sheets
REQUIRED ATTACHMENTS
Bid Bond, Bid Form, Affidavit, Bid Schedule of Items, OEO Schedules, Northern Ireland Form, Wage Theft and Payroll Fraud Disclosure
You're reading this because they made it public. Your competitor read the board minutes that named this project 6–18 months ago. We read those same minutes. Next time, read them first.
Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this Bid from City of Cleveland?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 1, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Cleveland City Hall, 601 Lakeside Avenue, Room 128, Cleveland, Ohio 44114. For questions, contact Jules Gilliam.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest and best bidder" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Cleveland?
All active and historical solicitations from City of Cleveland are tracked and searchable. As a city agency, City of Cleveland regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of October 1, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid Bond, Bid Form, Affidavit, Bid Schedule of Items, OEO Schedules, Northern Ireland Form, Wage Theft and Payroll Fraud Disclosure. Review the full document from City of Cleveland for the complete list.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of Cleveland in OH, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jules Gilliam at (216) 664-2275. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Cleveland, OH. Review the full solicitation for detailed scope requirements.
What are the key deliverables?
The solicitation specifies the following deliverables: Bid Form, Bid Bond, Affidavit, Vendor Information Form, W-9 Form, OEO Schedules, Technical Data Sheets, Safety Data Sheets. Proposals should clearly address how each deliverable will be met.
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