City of Cleveland Contractual Repair of Water Mains and Hydrants Bid 99-26 - Area D 2026
City of ClevelandCity · Cleveland, OH- Due
- Oct 8, 2026
- Deadline passed
- Posted
- Jul 24, 2026
- Contract term
- 2 years
- Primary contact
- Jules Gilliam
The 30-second brief
The City of Cleveland, Division of Water, is soliciting bids for File No. 99-26 regarding the contractual repair and maintenance of water distribution infrastructure in Area D (Suburban East). The scope of work includes labor and materials for repairing or replacing leaking, defective, or obsolete water mains, fire hydrants, valves, service connections, and related appurtenances, as well as tree lawn restoration and pavement restoration. The contract is a requirement contract for a period of up to two years with an estimated annual value of $30,000,000. Bidders must attend a non-mandatory pre-bid meeting on September 10, 2026, via Microsoft Teams. Bids are due by 12:00 PM Eastern Time on October 8, 2026. Requirements include a 5% bid bond for bids over $50,000, prevailing wage compliance, and OEO participation goals.
Bid Form, Bid Bond or Check, Bidder's Affidavit, W-9 Form, Vendor Information Form, OEO Participation Form, OEO Schedules 1-4, Wage Theft and Payroll Fraud Disclosure
Overall lowest and best bid price of labor and material items that meet indicated specifications
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Summary
The City of Cleveland, Division of Water, is soliciting bids for File No. 99-26 regarding the contractual repair and maintenance of water distribution infrastructure in Area D (Suburban East).
The scope of work includes labor and materials for repairing or replacing leaking, defective, or obsolete water mains, fire hydrants, valves, service connections, and related appurtenances, as well as tree lawn restoration and pavement restoration. The contract is a requirement contract for a period of up to two years with an estimated annual value of $30,000,000. Bidders must attend a non-mandatory pre-bid meeting on September 10, 2026, via Microsoft Teams. Bids are due by 12:00 PM Eastern Time on October 8, 2026. Requirements include a 5% bid bond for bids over $50,000, prevailing wage compliance, and OEO participation goals.
EVALUATION CRITERIA
Overall lowest and best bid price of labor and material items that meet indicated specifications
REQUIRED DELIVERABLES
8- Bid Form
- Bid Bond or Check
- Bidder's Affidavit
- W-9 Form
- Vendor Information Form
- OEO Participation Form
- OEO Schedules 1-4
- Wage Theft and Payroll Fraud Disclosure
REQUIRED ATTACHMENTS
Appendix A (OH EPA Forms)
REQUIRED STAFFING
4- Submit to
- Cleveland City Hall, 601 Lakeside Avenue, Room 128, Cleveland, Ohio 44114
- Scope location
- Cleveland, OH
Questions about this BID
How do I respond to this Bid from City of Cleveland?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 8, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Cleveland City Hall, 601 Lakeside Avenue, Room 128, Cleveland, Ohio 44114. For questions, contact Jules Gilliam.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of Cleveland in OH, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jules Gilliam. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: General Laborer, Truck Driver, Trackhoe Operator, Pole Hold Truck and Operator. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Bid Form, Bid Bond or Check, Bidder's Affidavit, W-9 Form, Vendor Information Form, OEO Participation Form, OEO Schedules 1-4, Wage Theft and Payroll Fraud Disclosure. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Overall lowest and best bid price of labor and material items that meet indicated specifications" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Cleveland?
All active and historical solicitations from City of Cleveland are tracked and searchable. As a city agency, City of Cleveland regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Appendix A (OH EPA Forms). Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Cleveland for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Cleveland, OH. Review the full solicitation for detailed scope requirements.