City of Cleveland Citywide Just-N-Time Office Supplies Bid 2026 - File No. 93-26
City of ClevelandCity · Cleveland, OH- Due
- Sep 24, 2026
- Deadline passed
- Posted
- May 29, 2026
- Contract term
- 1 year
- Primary contact
- Tiffany Johnson
- (216) 664-2620
The 30-second brief
The City of Cleveland Department of Finance is soliciting bids for a requirements contract for general office supplies, furniture, equipment, and related appurtenances under File No. 93-26. The awarded contractor will provide a web-based, electronic, full-line online ordering catalog with net pricing for approximately 500 authorized customers at various city facilities. Requirements include just-in-time, same-day or next-business-day delivery for orders placed by 3:00 pm. The contract term is one year with two one-year renewal options. A non-mandatory pre-bid meeting is scheduled for September 3, 2026, via WebEx. Bids must be delivered to the Office of the Commissioner of Purchases and Supplies at City Hall by 12:00 PM Eastern Time on September 24, 2026. A 20% Cleveland Small Business (CSB) participation goal applies.
Bid Form, Bid Bond, Bid Schedule of Items, Vendor Information Form, OEO Schedules, W-9 Form, Affidavit
Lowest and best responsible bidder, Bid discounts for CSB/MBE/FBE/LPE/SUBE
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Summary
The City of Cleveland Department of Finance is soliciting bids for a requirements contract for general office supplies, furniture, equipment, and related appurtenances under File No. 93-26.
The awarded contractor will provide a web-based, electronic, full-line online ordering catalog with net pricing for approximately 500 authorized customers at various city facilities. Requirements include just-in-time, same-day or next-business-day delivery for orders placed by 3:00 pm. The contract term is one year with two one-year renewal options. A non-mandatory pre-bid meeting is scheduled for September 3, 2026, via WebEx. Bids must be delivered to the Office of the Commissioner of Purchases and Supplies at City Hall by 12:00 PM Eastern Time on September 24, 2026. A 20% Cleveland Small Business (CSB) participation goal applies.
EVALUATION CRITERIA
Lowest and best responsible bidder, Bid discounts for CSB/MBE/FBE/LPE/SUBE
REQUIRED DELIVERABLES
7- Bid Form
- Bid Bond
- Bid Schedule of Items
- Vendor Information Form
- OEO Schedules
- W-9 Form
- Affidavit
REQUIRED ATTACHMENTS
13- Authorizing Ordinance
- Bidder's Checklist
- Instructions to Bidders
- W-9 Form
- Vendor Information Form
- Bidder's Affidavit
- Bid Bond
- Bid Form
- Bid Schedule of Items
- General Conditions
- Specifications
- Northern Ireland Form
- OEO Schedules
- Submit to
- Cleveland City Hall, 601 Lakeside Avenue, Room 128, Cleveland, Ohio 44114
- Scope location
- Cleveland, OH
Questions about this BID
How do I respond to this Bid from City of Cleveland?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 24, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Cleveland City Hall, 601 Lakeside Avenue, Room 128, Cleveland, Ohio 44114. For questions, contact Tiffany Johnson.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of Cleveland in OH, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Tiffany Johnson at (216) 664-2620. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Bid Form, Bid Bond, Bid Schedule of Items, Vendor Information Form, OEO Schedules, W-9 Form, Affidavit. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest and best responsible bidder, Bid discounts for CSB/MBE/FBE/LPE/SUBE" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Cleveland?
All active and historical solicitations from City of Cleveland are tracked and searchable. As a city agency, City of Cleveland regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Authorizing Ordinance, Bidder's Checklist, Instructions to Bidders, W-9 Form, Vendor Information Form, Bidder's Affidavit, Bid Bond, Bid Form, Bid Schedule of Items, General Conditions, Specifications. Review the full document from City of Cleveland for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Cleveland, OH. Review the full solicitation for detailed scope requirements.