City of Bartlett - Coffee Supplies and Equipment - Sealed Bid # FY2027-07-001 (2026)
City of BartlettCity · Bartlett, TN- Due
- Dec 3, 2026
- 26 days left
- Posted
- Nov 4, 2026
- Contract term
- 1 year
- Primary contact
- Brittney Owens
- (901) 385-5527
The 30-second brief
The City of Bartlett Finance Department is seeking sealed bids to provide various coffee, tea, and related supplies and equipment for multiple city departments and locations on an "as needed" basis. The scope includes supplying filter packs, K-Cups, sweeteners, creamer, tea bags, hot chocolate, cups, and stir sticks, along with maintaining and providing equipment such as air pot brewers, direct hook-up coffee brewers, pour-over brewers, Keurig-style single serve machines, air pots, and glass pots. Bids are due by December 3, 2026, at 2:00 p.m. (CST). Pricing shall remain firm through June 30, 2027, with the option to renew for four additional one-year periods through June 30, 2031. Submission requires one original and two copies, a Certificate of Insurance, signed pricing sheet, and notarized Public Acts 109 and Public Acts 775 forms.
Company Brand Coffee- Filter Packs, Company Brand Decaf Coffee- Filter Packs, Folgers Regular Filter Packs 40/case, Folgers Decaf Filter Packs 42/case, Folgers Regular Coffee – .9 oz. 42/case, Folgers Decaf Coffee – 1.5 oz. 42/case, Single K Cup -Breakfast Blend Regular Light Roast, Single K Cup - French Roast Dark Regular, Single K Cup - French Roast Dark Decaf, Single K Cup - Flavored Coffee, Sugar – 12 oz. Canister, Creamer – 12 oz. Canister, Sweetener – Sweet N Low 1500/box, Sweetener – Equal 500/box, Sweetener – Splenda 1000/box, Sweetener – Truvia 400/Box, Tea Bags, 1 Gallon 96/Box, Tea Bags, 1 oz. 100/Box, Nestle or Swiss Miss Hot Chocolate Packets – 50/box, Coffee Filters – 12 cup 50/pack, Stir Sticks – 1000/box, Air Pot Brewers, Direct Hook-up, Coffee Brewer, Direct Hook-up 2 burners, Coffee Brewer, Direct Hook-up 3 burners, Coffee Brewer, Pour-Over, Single Burner, Coffee Brewer, Pour-Over, Two Burner, Coffee Brewer, Pour-Over, Three Burner, Keurig-style Single Serve Machine, Air Pots, Glass Pots for Coffee Brewers
Price, prompt payment discount, compliance with specifications
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Summary
The City of Bartlett Finance Department is seeking sealed bids to provide various coffee, tea, and related supplies and equipment for multiple city departments and locations on an "as needed" basis.
The scope includes supplying filter packs, K-Cups, sweeteners, creamer, tea bags, hot chocolate, cups, and stir sticks, along with maintaining and providing equipment such as air pot brewers, direct hook-up coffee brewers, pour-over brewers, Keurig-style single serve machines, air pots, and glass pots. Bids are due by December 3, 2026, at 2:00 p.m. (CST). Pricing shall remain firm through June 30, 2027, with the option to renew for four additional one-year periods through June 30, 2031. Submission requires one original and two copies, a Certificate of Insurance, signed pricing sheet, and notarized Public Acts 109 and Public Acts 775 forms.
EVALUATION CRITERIA
3- Price
- Prompt payment discount
- Compliance with specifications
REQUIRED DELIVERABLES
11- Company Brand Coffee- Filter Packs
- Company Brand Decaf Coffee- Filter Packs
- Folgers Regular Filter Packs 40/case
- Folgers Decaf Filter Packs 42/case
- Folgers Regular Coffee – .9 oz. 42/case
- Folgers Decaf Coffee – 1.5 oz. 42/case
- Single K Cup -Breakfast Blend Regular Light Roast
- Single K Cup - French Roast Dark Regular
- Single K Cup - French Roast Dark Decaf
- Single K Cup - Flavored Coffee
- Sugar – 12 oz
Canister, Creamer – 12 oz. Canister, Sweetener – Sweet N Low 1500/box, Sweetener – Equal 500/box, Sweetener – Splenda 1000/box, Sweetener – Truvia 400/Box, Tea Bags, 1 Gallon 96/Box, Tea Bags, 1 oz. 100/Box, Nestle or Swiss Miss Hot Chocolate Packets – 50/box, Coffee Filters – 12 cup 50/pack, Stir Sticks – 1000/box, Air Pot Brewers, Direct Hook-up, Coffee Brewer, Direct Hook-up 2 burners, Coffee Brewer, Direct Hook-up 3 burners, Coffee Brewer, Pour-Over, Single Burner, Coffee Brewer, Pour-Over, Two Burner, Coffee Brewer, Pour-Over, Three Burner, Keurig-style Single Serve Machine, Air Pots, Glass Pots for Coffee Brewers
REQUIRED ATTACHMENTS
4- Certificate of Insurance
- Signed pricing sheet
- Public Acts 109 form
- Public Acts 775 form
- Submit to
- Mayor David Parsons, City of Bartlett, 6400 Stage Rd., Bartlett, TN 38134
- Duration
- 60 months
- Scope location
- Bartlett, TN
Questions about this BID
How do I respond to this Bid from City of Bartlett?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 3, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Mayor David Parsons, City of Bartlett, 6400 Stage Rd., Bartlett, TN 38134. For questions, contact Brittney Owens.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of Bartlett in TN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Brittney Owens at (901) 385-5527. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Company Brand Coffee- Filter Packs, Company Brand Decaf Coffee- Filter Packs, Folgers Regular Filter Packs 40/case, Folgers Decaf Filter Packs 42/case, Folgers Regular Coffee – .9 oz. 42/case, Folgers Decaf Coffee – 1.5 oz. 42/case, Single K Cup -Breakfast Blend Regular Light Roast, Single K Cup - F. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price, prompt payment discount, compliance with specifications" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Bartlett?
All active and historical solicitations from City of Bartlett are tracked and searchable. As a city agency, City of Bartlett regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of December 3, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Certificate of Insurance, signed pricing sheet, Public Acts 109 form, Public Acts 775 form. Review the full document from City of Bartlett for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Bartlett, TN. Review the full solicitation for detailed scope requirements.