Yancey County Schools - HVAC Equipment Replacement at Mountain Heritage High School - RFQ # 20260708 (2026)
Yancey County SchoolsSchool · Burnsville, NC- Due
- Jul 22, 2026
- Deadline passed
- Posted
- Jul 8, 2026
- Primary contact
- Kimberly Bennett
- (828) 682-6101 ext 116
The 30-second brief
Yancey County Schools is seeking qualified architectural firms to provide consultation, planning, design, and project administration services for HVAC equipment replacement at Mountain Heritage High School. The approximately $14.5 million project, funded by Helen Recovery Grant funds, involves replacing existing HVAC systems, ductwork, piping, controls, modernizing the building automation system, replacing aging boiler systems, and electrical infrastructure upgrades including distribution equipment, feeders, panels, and transformers. Architectural and structural modifications may be required. Responses are due by July 22, 2026, at 12:00 p.m. local time, with questions due by July 20, 2026. The selection process will evaluate response completeness, staff expertise, past performance, resource availability, and local proximity.
Advanced Planning, Schematic Design, Design Development, Construction Documents, Bidding/Procurement, Contract Administration, Interim and final cost estimates, Construction contract bidding and award facilitation, Construction administration and management services including final project closeout
Completeness of the response to this RFQ, Expertise and qualifications of key professional staff and the firm as a whole in the specific areas of architectural services, Performance history of the firm and its staff members with Yancey County and other clients, Availability of resources and current workload of the consultant team proposed for this project to meet project deadline, Proximity to and familiarity with Yancey County schools
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Summary
Yancey County Schools is seeking qualified architectural firms to provide consultation, planning, design, and project administration services for HVAC equipment replacement at Mountain Heritage High School.
The approximately $14.5 million project, funded by Helen Recovery Grant funds, involves replacing existing HVAC systems, ductwork, piping, controls, modernizing the building automation system, replacing aging boiler systems, and electrical infrastructure upgrades including distribution equipment, feeders, panels, and transformers. Architectural and structural modifications may be required. Responses are due by July 22, 2026, at 12:00 p.m. local time, with questions due by July 20, 2026. The selection process will evaluate response completeness, staff expertise, past performance, resource availability, and local proximity.
EVALUATION CRITERIA
Completeness of the response to this RFQ, Expertise and qualifications of key professional staff and the firm as a whole in the specific areas of architectural services, Performance history of the firm and its staff members with Yancey County and other clients, Availability of resources and current workload of the consultant team proposed for this project to meet project deadline, Proximity to and familiarity with Yancey County schools
REQUIRED DELIVERABLES
9- Advanced Planning
- Schematic Design
- Design Development
- Construction Documents
- Bidding/Procurement
- Contract Administration
- Interim and final cost estimates
- Construction contract bidding and award facilitation
- Construction administration and management services including final project closeout
REQUIRED ATTACHMENTS
5- Introductory Letter
- Experience of Firm and References
- Team Organization Management and General Qualifications
- Certificate of insurance
- Non-Collusion Affidavit
- Submit to
- Yancey County Schools, ATTN: Kim Bennett, 100 School Circle, Burnsville, NC 28714
- Scope location
- Burnsville, NC
Questions about this RFQ
How do I respond to this RFQ from Yancey County Schools?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is July 22, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Yancey County Schools, ATTN: Kim Bennett, 100 School Circle, Burnsville, NC 28714. For questions, contact Kimberly Bennett.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including Yancey County Schools in NC, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Kimberly Bennett at (828) 682-6101 ext 116. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Advanced Planning, Schematic Design, Design Development, Construction Documents, Bidding/Procurement, Contract Administration, Interim and final cost estimates, Construction contract bidding and award facilitation, Construction administration and management services including final project closeout. Proposals should clearly address how each deliverable will be met.
Show 4 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Completeness of the response to this RFQ, Expertise and qualifications of key professional staff and the firm as a whole in the specific areas of architectural services, Performance history of the fir..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Yancey County Schools?
All active and historical solicitations from Yancey County Schools are tracked and searchable. As a school agency, Yancey County Schools regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Introductory Letter, Experience of Firm and References, Team Organization Management and General Qualifications, certificate of insurance, Non-Collusion Affidavit. Review the full document from Yancey County Schools for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Burnsville, NC. Review the full solicitation for detailed scope requirements.
