Yamhill County RFP Software and Implementation Services for EHR System
Yamhill CountyCounty · McMinnville, OR- Contract term
- 5 years
- Primary contact
- Ryan Doil
The 30-second brief
Yamhill County Health & Human Services Department is seeking proposals from qualified organizations to implement a new software systems environment to address the County's needs related to maintaining YCHHS records in an EHR solution. The RFP outlines the scope of work, procurement requirements, evaluation process, and contract terms.
Project Management Plan, System Interface Plan, Testing and Quality Assurance Plan, System Documentation, Risk Register
Functionality, Technical, Approach, Proposer Experience, Comparable References, Vendor Demonstrations, Reference Checks, Cost
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Summary
Yamhill County Health & Human Services Department is seeking proposals from qualified organizations to implement a new software systems environment to address the County's needs related to maintaining YCHHS records in an EHR solution.
The RFP outlines the scope of work, procurement requirements, evaluation process, and contract terms.
EVALUATION CRITERIA
8- Functionality
- Technical
- Approach
- Proposer Experience
- Comparable References
- Vendor Demonstrations
- Reference Checks
- Cost
REQUIRED DELIVERABLES
5- Project Management Plan
- System Interface Plan
- Testing and Quality Assurance Plan
- System Documentation
- Risk Register
REQUIRED ATTACHMENTS
7- Attachment A: Proposal Tab Forms
- Attachment B: Functional and Technical Requirements
- Attachment C1: Cost Worksheets
- Attachment C2: Cost Narrative
- Attachment D: Sample Contract
- Attachment E: Affidavit of Trade Secret
- Attachment F: Proposer Information and Certification Sheet
REQUIRED STAFFING
Project Manager, Conversion Lead
- Submit to
- 638 NE Davis Street, McMinnville, Oregon 97128
- Scope location
- McMinnville, Oregon
Questions about this RFP
How do I respond to this RFP from Yamhill County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 638 NE Davis Street, McMinnville, Oregon 97128. For questions, contact Ryan Doil.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Yamhill County in OR, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Ryan Doil. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Project Manager, Conversion Lead. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Project Management Plan, System Interface Plan, Testing and Quality Assurance Plan, System Documentation, Risk Register. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Functionality, Technical, Approach, Proposer Experience, Comparable References, Vendor Demonstrations, Reference Checks, Cost" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Yamhill County?
All active and historical solicitations from Yamhill County are tracked and searchable. As a county agency, Yamhill County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment A: Proposal Tab Forms, Attachment B: Functional and Technical Requirements, Attachment C1: Cost Worksheets, Attachment C2: Cost Narrative, Attachment D: Sample Contract, Attachment E: Affid. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Yamhill County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: McMinnville, Oregon. Review the full solicitation for detailed scope requirements.