Yamhill County Public Safety Radio System RFI S-C00360-00015228 2025
Yamhill CountyCounty · McMinnville, OR- Due
- Jan 22, 2026
- Deadline passed
- Posted
- Oct 23, 2025
- Primary contact
- Brian Young
- (503) 434-7340
The 30-second brief
Yamhill County Sheriff's Office is issuing this Request for Information (RFI) for a Public Safety Radio System assessment. The County seeks an independent informational evaluation of its current analog, narrow band UHF system (465 MHz) to assess performance, identify risks/deficiencies, and receive recommendations for enhancement, including P25 compliance and frequency changes. The scope includes evaluating system coverage and capacity, analyzing signal propagation, assessing voice/data communications, and identifying vulnerabilities across ten towers (including VHF Fire paging). The service area covers the entirety of Yamhill County and neighboring regions. Respondents must have demonstrated experience in public safety radio systems and relevant industry certifications (e.g., P25 Certified Professional). Responses are due by 12:00 PM on January 22, 2026.
Executive summary, Detailed assessment of System performance, Identification of risks and deficiencies, Recommendations for System improvements, Cost structure and payment options, Supporting documentation, Presentation
Potential cost savings, gained efficiencies, product functionality, suitability for a particular purpose, available suppliers
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Summary
Yamhill County Sheriff's Office is issuing this Request for Information (RFI) for a Public Safety Radio System assessment.
The County seeks an independent informational evaluation of its current analog, narrow band UHF system (465 MHz) to assess performance, identify risks/deficiencies, and receive recommendations for enhancement, including P25 compliance and frequency changes. The scope includes evaluating system coverage and capacity, analyzing signal propagation, assessing voice/data communications, and identifying vulnerabilities across ten towers (including VHF Fire paging). The service area covers the entirety of Yamhill County and neighboring regions. Respondents must have demonstrated experience in public safety radio systems and relevant industry certifications (e.g., P25 Certified Professional). Responses are due by 12:00 PM on January 22, 2026.
EVALUATION CRITERIA
5- Potential cost savings
- Gained efficiencies
- Product functionality
- Suitability for a particular purpose
- Available suppliers
REQUIRED DELIVERABLES
7- Executive summary
- Detailed assessment of System performance
- Identification of risks and deficiencies
- Recommendations for System improvements
- Cost structure and payment options
- Supporting documentation
- Presentation
- Submit to
- 2050 NE Lafayette Ave, Suite B. McMinnville, OR 97128
- Scope location
- McMinnville, OR
Questions about this RFI
How do I respond to this RFI from Yamhill County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 22, 2026. The solicitation specifies required deliverables that must be addressed in your response. Submissions should be delivered to: 2050 NE Lafayette Ave, Suite B. McMinnville, OR 97128. For questions, contact Brian Young.
Can small businesses or minority-owned firms bid on this RFI?
Most government agencies, including Yamhill County in OR, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFI submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Brian Young at (503) 434-7340. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Executive summary, Detailed assessment of System performance, Identification of risks and deficiencies, Recommendations for System improvements, Cost structure and payment options, Supporting documentation, Presentation. Proposals should clearly address how each deliverable will be met.
Show 4 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Potential cost savings, gained efficiencies, product functionality, suitability for a particular purpose, available suppliers" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Yamhill County?
All active and historical solicitations from Yamhill County are tracked and searchable. As a county agency, Yamhill County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFI?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from Yamhill County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: McMinnville, OR. Review the full solicitation for detailed scope requirements.