Yamhill County 2026 Chip and Scrub Seal Project ITB - PW26003CON
Yamhill CountyCounty · McMinnville, OR- Due
- Mar 31, 2026
- Deadline passed
- Posted
- Mar 13, 2026
- Primary contact
- Greg Haffner
- (503) 434-7365
The 30-second brief
Yamhill County is soliciting bids for the 2026 Chip and Scrub Seal Project covering approximately 5.9 miles of various county roads. Work includes providing oils, hauling owner-supplied chip rock, rolling, sweeping, and traffic control.
Price Submittal Form, First Tier Disclosure Form, Certifications & Acknowledgment Form, Offeror Signature Form
Lowest total responsive bid from a responsible offeror
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Summary
Yamhill County is soliciting bids for the 2026 Chip and Scrub Seal Project covering approximately 5.9 miles of various county roads. Work includes providing oils, hauling owner-supplied chip rock, rolling, sweeping, and traffic control.
EVALUATION CRITERIA
Lowest total responsive bid from a responsible offeror
REQUIRED DELIVERABLES
4- Price Submittal Form
- First Tier Disclosure Form
- Certifications & Acknowledgment Form
- Offeror Signature Form
REQUIRED ATTACHMENTS
8- Exhibit A
- Exhibit B
- Exhibit C
- Exhibit D
- Exhibit E
- Exhibit F
- Exhibit G
- Exhibit H
- Submit to
- 2060 NE Lafayette Ave, McMinnville, Oregon 97128
- Scope location
- Yamhill County, OR
Questions about this ITB
How do I respond to this ITB from Yamhill County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 31, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 2060 NE Lafayette Ave, McMinnville, Oregon 97128. For questions, contact Greg Haffner.
Can small businesses or minority-owned firms bid on this ITB?
Most government agencies, including Yamhill County in OR, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the ITB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Greg Haffner at (503) 434-7365. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Price Submittal Form, First Tier Disclosure Form, Certifications & Acknowledgment Form, Offeror Signature Form. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest total responsive bid from a responsible offeror" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Yamhill County?
All active and historical solicitations from Yamhill County are tracked and searchable. As a county agency, Yamhill County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this ITB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Exhibit A, Exhibit B, Exhibit C, Exhibit D, Exhibit E, Exhibit F, Exhibit G, Exhibit H. Review the full document from Yamhill County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Yamhill County, OR. Review the full solicitation for detailed scope requirements.