Yamhill County Dog Kenneling & Adoption Services RFP S-C00360-00017678 2026
Yamhill CountyCounty · McMinnville, OR- Due
- Aug 31, 2026
- Deadline passed
- Posted
- Aug 5, 2026
- Contract term
- 1 year
- Primary contact
- Jodi Gollehon
- (503) 434-7506
The 30-second brief
The Yamhill County Sheriff's Office is soliciting proposals from qualified vendors to provide dog kenneling and adoption services. The scope includes operating a public kennel facility within a convenient distance of McMinnville, Oregon, managing dog intake 24/7 for law enforcement, vaccinations, grooming, and facilitating adoptions, transfers, or humane euthanasia. Contractors must maintain records for a minimum of 24 months and provide semi-annual reports on dog activities and dispositions. The initial contract term is one year. Proposals are due by 5:00 PM on August 31, 2026, and may be submitted physically to the Sheriff's Office or electronically to [email protected]. Evaluation criteria include agency experience (30 points), operations and reporting (20 points), service approach (20 points), and cost proposal (30 points).
Semi-annual reports, Dog inventory, Managed website, Public lost and found reporting mechanism
Structure of Agency Experience and Qualifications (30), Operations and Reporting (20), Service Approach (20), Cost Proposal (30)
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Summary
The Yamhill County Sheriff's Office is soliciting proposals from qualified vendors to provide dog kenneling and adoption services.
The scope includes operating a public kennel facility within a convenient distance of McMinnville, Oregon, managing dog intake 24/7 for law enforcement, vaccinations, grooming, and facilitating adoptions, transfers, or humane euthanasia. Contractors must maintain records for a minimum of 24 months and provide semi-annual reports on dog activities and dispositions. The initial contract term is one year. Proposals are due by 5:00 PM on August 31, 2026, and may be submitted physically to the Sheriff's Office or electronically to [email protected]. Evaluation criteria include agency experience (30 points), operations and reporting (20 points), service approach (20 points), and cost proposal (30 points).
EVALUATION CRITERIA
REQUIRED DELIVERABLES
4- Semi-annual reports
- Dog inventory
- Managed website
- Public lost and found reporting mechanism
REQUIRED ATTACHMENTS
3- Exhibit A: Affidavit of Trade Secret
- Exhibit B: Proposer Information and Certification Sheet
- Exhibit C: Sample Contract
- Submit to
- Yamhill County Sheriff's Office, 535 E 5th Street # 143, McMinnville, OR. 97128
- Scope location
- McMinnville, OR
- Reported agency
- Yamhill County Sheriff's Office
Questions about this RFP
How do I respond to this RFP from Yamhill County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 31, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Yamhill County Sheriff's Office, 535 E 5th Street # 143, McMinnville, OR. 97128. For questions, contact Jodi Gollehon.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Yamhill County in OR, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jodi Gollehon at (503) 434-7506. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Semi-annual reports, Dog inventory, Managed website, Public lost and found reporting mechanism. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Structure of Agency Experience and Qualifications (30), Operations and Reporting (20), Service Approach (20), Cost Proposal (30)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Yamhill County?
All active and historical solicitations from Yamhill County are tracked and searchable. As a county agency, Yamhill County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Exhibit A: Affidavit of Trade Secret, Exhibit B: Proposer Information and Certification Sheet, Exhibit C: Sample Contract. Review the full document from Yamhill County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: McMinnville, OR. Review the full solicitation for detailed scope requirements.