Washburn University Of Topeka - POS & Card System Replacement - 2026
Washburn UniversityHigher Ed · Topeka, KS- Due
- Nov 6, 2026
- 4 days left
- Primary contact
- Matt Hammar
- (785) 670-1564
Bids like this start as pre-RFPs. Get the next ones early.
Get matched pre-RFPs freeFree account · 30-second setup · No credit card
Summary
Washburn University of Topeka is soliciting proposals for a comprehensive, cloud-based campus card and dining services solution, including a Point-of-Sale (POS) system, Meal Plan Management (MPM) platform, and card production integration.
The solution must support dining, retail, convenience store, catering, and campus service operations; integrate with existing university systems and third-party applications; support meal plans, stored-value accounts, mobile credentials, and payment processing; provide robust reporting and analytics; and meet all applicable PCI DSS security requirements. The University seeks a scalable, fully supported solution with implementation, training, integration, maintenance, and 24/7 technical support services. The submission deadline is November 6, 2026, at 2:00 PM, with questions accepted until October 30, 2026.
- Submit to
- 1700 Sw College Avenue, Topeka, KS, 66621
- Scope location
- Shawnee, KS
- Reported agency
- Washburn University Of Topeka
Questions about this RFP
How do I respond to this RFP from Washburn University?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 6, 2026. Submissions should be delivered to: 1700 Sw College Avenue, Topeka, KS, 66621. For questions, contact Matt Hammar.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Washburn University in KS, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Matt Hammar at (785) 670-1564. Questions and answers are typically shared with all prospective bidders.
Show 4 more questions
Where can I find more RFPs from Washburn University?
All active and historical solicitations from Washburn University are tracked and searchable. As a higher ed agency, Washburn University regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of November 6, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from Washburn University for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Shawnee, KS. Review the full solicitation for detailed scope requirements.