Warren Housing Authority On-Call Flooring Services RFP - Kickemuit Village, 2026
Warren Housing AuthorityLocal Housing Authority · Warren, RI- Due
- Nov 25, 2026
- 10 days left
- Posted
- Nov 11, 2026
- Contract term
- 3 years
- Primary contact
- Virginia Dutra
- (401) 245-7019 ext 11
The 30-second brief
The Warren Housing Authority seeks proposals for on-call routine and emergency flooring installation services at Kickemuit Village, a public housing development in Warren, Rhode Island, comprising 8 two-story structures and 153 units. The scope of work involves furnishing all labor, materials, tools, equipment, and supervision to install luxury vinyl tile (LVT) planks and 4-inch vinyl cove base in unoccupied housing units, with average unit sizes ranging from 436 to 550 square feet. The contract term is three years with a possible two-year extension at the agency's discretion. Proposals are due by November 25, 2026, at 11:00 AM at the Warren Housing Authority main office.
Qualifications of staff (25 points), Total cost of services (25 points), Insurance policies (15 points), Experience in working with Public Housing Authority programs (10 points), Verifiable list of other entities (10 points), Start date and schedule (10 points), Minority Business Enterprise / Section 3 / Women Owned Business consideration (5 points)
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Summary
The Warren Housing Authority seeks proposals for on-call routine and emergency flooring installation services at Kickemuit Village, a public housing development in Warren, Rhode Island, comprising 8 two-story structures and 153 units.
The scope of work involves furnishing all labor, materials, tools, equipment, and supervision to install luxury vinyl tile (LVT) planks and 4-inch vinyl cove base in unoccupied housing units, with average unit sizes ranging from 436 to 550 square feet. The contract term is three years with a possible two-year extension at the agency's discretion. Proposals are due by November 25, 2026, at 11:00 AM at the Warren Housing Authority main office.
EVALUATION CRITERIA
Qualifications of staff (25 points), Total cost of services (25 points), Insurance policies (15 points), Experience in working with Public Housing Authority programs (10 points), Verifiable list of other entities (10 points), Start date and schedule (10 points), Minority Business Enterprise / Section 3 / Women Owned Business consideration (5 points)
REQUIRED ATTACHMENTS
8- Warren Housing Authority Bid Form
- Form HUD-5369-A Representations
- Certifications and Other Statements of Bidders
- Form HUD-5369-B Instructions to Offerors Non-Construction
- Form HUD-5369-C Certifications and Representations of Offerors Non-Construction
- Warren Housing Certificate of Non-Collusion
- Warren Housing Authority Conflict of Interest Statement
- Exhibit 1: Product Specifications
- Submit to
- Warren Housing Authority, 20 Libby Lane, Warren, RI 02885 (USPS mail or Document Drop-Box)
- Duration
- 60 months
- Scope location
- Warren, RI
- Projected sq ft
- 550 sq ft
Questions about this RFP
How do I respond to this RFP from Warren Housing Authority?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 25, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Warren Housing Authority, 20 Libby Lane, Warren, RI 02885 (USPS mail or Document Drop-Box). For questions, contact Virginia Dutra.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Warren Housing Authority in RI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Virginia Dutra at (401) 245-7019 ext 11. Questions and answers are typically shared with all prospective bidders.
Show 6 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualifications of staff (25 points), Total cost of services (25 points), Insurance policies (15 points), Experience in working with Public Housing Authority programs (10 points), Verifiable list of ot..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Warren Housing Authority?
All active and historical solicitations from Warren Housing Authority are tracked and searchable. As a local housing authority agency, Warren Housing Authority regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 25, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Warren Housing Authority Bid Form, Form HUD-5369-A Representations, Certifications and Other Statements of Bidders, Form HUD-5369-B Instructions to Offerors Non-Construction, Form HUD-5369-C Certifica. Review the full document from Warren Housing Authority for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Warren, RI. The total projected area is 550 sq ft. Review the full solicitation for detailed scope requirements.
