Warren County CCTV System Upgrades Invitation to Bidders 2026
Warren CountyCounty · Warren County, TN- Due
- Jul 15, 2026
- Deadline passed
- Posted
- Jul 1, 2026
- Primary contact
- Jacob Johnson
The 30-second brief
Warren County is soliciting sealed proposals for a CCTV system upgrade project. The scope of work includes providing and installing a new video server sized to support approximately 156 existing analog cameras with 30-60 days of video retention, supplying all required video encoders and licenses, and configuring the system for optimal storage and performance. The contractor will handle installation in the designated IT location (reusing existing racks), integrate cameras into the new platform, and provide end-user training. Bids must be submitted by 2:00 PM Central Time on July 15, 2026, to the Financial Management Committee. Requirements include a drug and alcohol testing program affidavit and a bid hold period of 60 days.
New video server, Video encoders, Licenses, System configuration, End-user training
Lowest and best
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Summary
Warren County is soliciting sealed proposals for a CCTV system upgrade project.
The scope of work includes providing and installing a new video server sized to support approximately 156 existing analog cameras with 30-60 days of video retention, supplying all required video encoders and licenses, and configuring the system for optimal storage and performance. The contractor will handle installation in the designated IT location (reusing existing racks), integrate cameras into the new platform, and provide end-user training. Bids must be submitted by 2:00 PM Central Time on July 15, 2026, to the Financial Management Committee. Requirements include a drug and alcohol testing program affidavit and a bid hold period of 60 days.
EVALUATION CRITERIA
Lowest and best
REQUIRED DELIVERABLES
5- New video server
- Video encoders
- Licenses
- System configuration
- End-user training
REQUIRED ATTACHMENTS
Drug & Alcohol Testing Program Affidavit, two copies of the bid
- Submit to
- McMinnville, TN
- Scope location
- McMinnville, TN
Questions about this BID
How do I respond to this Bid from Warren County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is July 15, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: McMinnville, TN. For questions, contact Jacob Johnson.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Warren County in TN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jacob Johnson. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: New video server, Video encoders, Licenses, System configuration, End-user training. Proposals should clearly address how each deliverable will be met.
Show 4 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest and best" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Warren County?
All active and historical solicitations from Warren County are tracked and searchable. As a county agency, Warren County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Drug & Alcohol Testing Program Affidavit, two copies of the bid. Review the full document from Warren County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: McMinnville, TN. Review the full solicitation for detailed scope requirements.