University of Tennessee, Knoxville - Cooling Tower Cleaning Services - RFP BID1000341 (2026)
The University Of Tennessee System OfficeHigher Ed · Knoxville, TN- Due
- Nov 9, 2026
- 12 days left
- Posted
- Oct 19, 2026
- Contract term
- 1 year
- Primary contact
- Andrew Remke
- (865) 974-2117
The 30-second brief
The University of Tennessee, Knoxville Facilities Services department is soliciting proposals for scheduled cooling tower cleaning, disinfection, debris removal, inspection support, and related services under RFP BID1000341. Work includes cooling tower basin cleaning, fill cleaning and washdown, drift eliminator cleaning, distribution deck and hot water basin maintenance, chemical cleaning, vacuuming, and waste handling across campus facilities including Hodges Library, Fred Brown, SERF, Taylor Law, Mossman, Strong Hall, and the Student Union. The initial contract term is for 1 year with options to renew for up to 4 additional years. Responses are due by November 9, 2026, at 5:00 PM ET, following a mandatory pre-proposal site visit on October 26, 2026. Required submissions include technical and cost proposals, a Tennessee Procurement Protection Act Certification, a Tennessee Contractor's License, and proof of comprehensive insurance and background checks.
Technical Proposal 700 points, Cost Proposal >=300 points
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Summary
The University of Tennessee, Knoxville Facilities Services department is soliciting proposals for scheduled cooling tower cleaning, disinfection, debris removal, inspection support, and related services under RFP BID1000341.
Work includes cooling tower basin cleaning, fill cleaning and washdown, drift eliminator cleaning, distribution deck and hot water basin maintenance, chemical cleaning, vacuuming, and waste handling across campus facilities including Hodges Library, Fred Brown, SERF, Taylor Law, Mossman, Strong Hall, and the Student Union. The initial contract term is for 1 year with options to renew for up to 4 additional years. Responses are due by November 9, 2026, at 5:00 PM ET, following a mandatory pre-proposal site visit on October 26, 2026. Required submissions include technical and cost proposals, a Tennessee Procurement Protection Act Certification, a Tennessee Contractor's License, and proof of comprehensive insurance and background checks.
EVALUATION CRITERIA
Technical Proposal 700 points, Cost Proposal >=300 points
REQUIRED ATTACHMENTS
5- Tennessee Procurement Protection Act Certification
- Tennessee Contractor's License
- Insurance Certificate
- Technical Proposal
- Cost Proposal
- Submit to
- https://fa-ewlq-saasfaprod1.fa.ocs.oraclecloud.com/fscmUI/faces/NegotiationAbstracts?prcBuId=300000014275456
- Duration
- 60 months
- Scope location
- Knoxville, TN
- Reported agency
- University of Tennessee
Questions about this RFP
How do I respond to this RFP from The University Of Tennessee System Office?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 9, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://fa-ewlq-saasfaprod1.fa.ocs.oraclecloud.com/fscmUI/faces/NegotiationAbstracts?prcBuId=300000014275456. For questions, contact Andrew Remke.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including The University Of Tennessee System Office in TN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Andrew Remke at (865) 974-2117. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Technical Proposal 700 points, Cost Proposal >=300 points" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from The University Of Tennessee System Office?
All active and historical solicitations from The University Of Tennessee System Office are tracked and searchable. As a higher ed agency, The University Of Tennessee System Office regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 9, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Tennessee Procurement Protection Act Certification, Tennessee Contractor's License, Insurance Certificate, Technical Proposal, Cost Proposal. Review the full document from The University Of Tennessee System Office for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Knoxville, TN. Review the full solicitation for detailed scope requirements.