University of Maine System - Wood Pellets - University of Maine at Fort Kent RFP #2027-031 (2026)
University Of MaineHigher Ed · Orono, ME- Due
- Oct 26, 2026
- Deadline passed
- Posted
- Oct 13, 2026
- Contract term
- 2 years
- Primary contact
- Sarah Bilodeau
- (207) 772-6190
The 30-second brief
Competitive Energy Services, on behalf of the University of Maine System, is seeking proposals for wood pellet fuel service to the University of Maine at Fort Kent (UMFK), located at 23 University Drive, Fort Kent, ME 04743. The estimated annual consumption is 1,400 tons, which includes heat service for both UMFK and MSAD #27 from the Armory location (UMFK consumption without MSAD #27 is approximately 800 tons). The initial contract term is for 2 years starting on or about November 1, 2026, with 3 additional 1-year renewal options for a potential total duration of 5 years. Deliveries will be made via pneumatic fill to silos at the Armory Building (34 Armory Road) and the Sports Center (43 Pleasant Street). Responses are due by October 26, 2026, at 4:00 PM EST, submitted electronically to [email protected]. Evaluation will be based on cost evaluation (30 points), references (10 points), and organization, qualifications, experience and references (60 points).
Cost Evaluation, 30; References, 10; Organization, Qualifications, Experience and References, 60
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Summary
Competitive Energy Services, on behalf of the University of Maine System, is seeking proposals for wood pellet fuel service to the University of Maine at Fort Kent (UMFK), located at 23 University Drive, Fort Kent, ME 04743.
The estimated annual consumption is 1,400 tons, which includes heat service for both UMFK and MSAD #27 from the Armory location (UMFK consumption without MSAD #27 is approximately 800 tons). The initial contract term is for 2 years starting on or about November 1, 2026, with 3 additional 1-year renewal options for a potential total duration of 5 years. Deliveries will be made via pneumatic fill to silos at the Armory Building (34 Armory Road) and the Sports Center (43 Pleasant Street). Responses are due by October 26, 2026, at 4:00 PM EST, submitted electronically to [email protected]. Evaluation will be based on cost evaluation (30 points), references (10 points), and organization, qualifications, experience and references (60 points).
EVALUATION CRITERIA
3- Cost Evaluation, 30
- References, 10
- Organization, Qualifications, Experience and References, 60
REQUIRED ATTACHMENTS
7- University of Maine System Response Cover Page
- Debarment
- Performance and Non-Collusion Certification
- Required Cost Evaluation Exhibits
- Organization Reference Form
- Evaluation Question(s) - Organization
- Qualifications and Experience
- Submit to
- [email protected]
- Duration
- 60 months
- Scope location
- Fort Kent, ME
- Reported agency
- University of Maine System
Questions about this RFP
How do I respond to this RFP from University Of Maine?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 26, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Sarah Bilodeau.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including University Of Maine in ME, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Sarah Bilodeau at (207) 772-6190. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Cost Evaluation, 30; References, 10; Organization, Qualifications, Experience and References, 60" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from University Of Maine?
All active and historical solicitations from University Of Maine are tracked and searchable. As a higher ed agency, University Of Maine regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: University of Maine System Response Cover Page, Debarment, Performance and Non-Collusion Certification, Required Cost Evaluation Exhibits, Organization Reference Form, Evaluation Question(s) - Organiz. Review the full document from University Of Maine for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Fort Kent, ME. Review the full solicitation for detailed scope requirements.