University of Maine System Event and Room Booking Solution RFP #2026-036
University Of Maine, Orono, ME·Higher Ed
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- Reported Agency
- University of Maine System
- Contract Term
- 5 years
- Scope Location
- University of Maine System facilities, including Maine Graduate and Professional Center, Community College System, and Maine Maritime Academy.
- Projected Sq Ft
- NaN sq ft
- Submission Address
- University of Maine System (as specified in the agreement)
SUMMARY
Seeking proposals for a unified room scheduling and event management software solution to support booking and administration of classrooms, conference rooms, and event venues across the University of Maine System. The solution should provide self-service internal booking, a public request portal, automated workflows, and reporting capabilities. This is a master agreement with potential for multiple service engagements.
REQUIRED ATTACHMENTS
Rider A - Specifications of Work to be Performed, Rider A-1 – Pricing, Rider B – Insurance Requirements, Rider C – University of Maine System Standards for Safeguarding Information, Rider D – Services Engagement Form
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Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from University Of Maine?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is February 24, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: University of Maine System (as specified in the agreement).
Where can I find more RFPs from University Of Maine?
All active and historical solicitations from University Of Maine are tracked and searchable. As a higher ed agency, University Of Maine regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Rider A - Specifications of Work to be Performed, Rider A-1 – Pricing, Rider B – Insurance Requirements, Rider C – University of Maine System Standards for Safeguarding Information, Rider D – Services. Review the full document from University Of Maine for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including University Of Maine in ME, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: University of Maine System facilities, including Maine Graduate and Professional Center, Community College System, and Maine Maritime Academy.. The total projected area is 120,000 sq ft. Review the full solicitation for detailed scope requirements.
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