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University of Maine System RFQ 2026-057 Robotics Purchases & Services 2026

University Of Maine, Orono, ME·Higher Ed
Jan 20, 2026
Posted Date
Feb 27, 2026
Submission Deadline
Reported: University of Maine System
Submit at: Electronically to UMSResponses@maine.edu

Summary

The University of Maine System is seeking to identify and qualify vendors for robotics purchases. This RFQ covers training and services, collaborative robots (cobots), rail and AMR systems, safety systems, electrical support, humanoid & legged robots, end effectors, extrusion systems, and software support. The goal is to develop an internal RFQ for robotics systems.

Evaluation Criteria

Master Agreement Terms (10 pts), References (10 pts), and then 10 points each for Appendices E through L (Robotics Training & Services Suppliers, Collaborative Robots, Rail, Movability, and AMR Systems, Safety Systems, Electrical Support, Humanoid & Legged Robotic Systems, Robot End Effectors & Extrusion Systems, Software Support). Total 100 points.

Required Deliverables

Qualified Vendor List

Required Attachments

Appendices A through D are mandatory. Appendices E through L are required based on the goods and services offered.

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFQ from University Of Maine?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is February 27, 2026. Proposals should be submitted to: Electronically to UMSResponses@maine.edu.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from University Of Maine?

Civic IQ tracks all active and historical solicitations from University Of Maine. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this RFQ?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from University Of Maine for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFQ?

Most government agencies, including University Of Maine in ME, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFQ submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

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