University of Maine System Event and Room Booking Solution RFP 2026-036
University Of Maine, Orono, ME·Higher Ed
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- Reported Agency
- University of Maine System
- Scope Location
- University of Maine System campuses
- Submission Address
- [email protected]
SUMMARY
The University of Maine System is seeking proposals for a unified room scheduling and event management software solution to support booking and administration of its facilities. The system should serve internal users and external partners, with features for self-service booking, automated workflows, reporting, and billing. The contract term is not specified.
EVALUATION CRITERIA
Cost Evaluation, Master Agreement, Organization, Qualifications, Experience and References, Implementation, Training, Support and Reporting, Solution Requirements Narrative Questions, Solution Requirements Matrix, Accessibility, Information Technology Security, Information Technology.
REQUIRED ATTACHMENTS
Appendix B: Debarment, Performance and Non-Collusion Certification Form, Appendix C: Cost Evaluation, Appendix D & D1: Master Agreement, Appendix E&F: Organization, Qualifications, Experience and References, Appendix G: Implementation, Training, Support and Reporting, Appendix H: Solution Requirements Narrative Questions, Appendix H1: Solution Requirements Matrix, Appendix I: Compliance Requirements (Accessibility, Information Security), Appendix J: Information Technology.
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Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from University Of Maine?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is February 24, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected].
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Cost Evaluation, Master Agreement, Organization, Qualifications, Experience and References, Implementation, Training, Support and Reporting, Solution Requirements Narrative Questions, Solution Require..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from University Of Maine?
All active and historical solicitations from University Of Maine are tracked and searchable. As a higher ed agency, University Of Maine regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Appendix B: Debarment, Performance and Non-Collusion Certification Form, Appendix C: Cost Evaluation, Appendix D & D1: Master Agreement, Appendix E&F: Organization, Qualifications, Experience and Refe. Review the full document from University Of Maine for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including University Of Maine in ME, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: University of Maine System campuses. Review the full solicitation for detailed scope requirements.
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