University of Florida Custodial Workforce Consulting - FY27-ITN-004 (2026)
University Of FloridaHigher Ed · Gainesville, FL- Due
- Nov 6, 2026
- 8 days left
- Posted
- Oct 2, 2026
- Contract term
- 1 year
- Primary contact
- Sabra Willis
- (352) 294-2964
The 30-second brief
The University of Florida Division of Facilities Services is seeking proposals from qualified custodial operations consulting firms to assess and redesign custodial staffing deployment, service assignments, and workload documentation for approximately 300 frontline custodial positions servicing over 400 buildings and nearly 13 million square feet across academic, administrative, and health science facilities. The selected vendor will evaluate the current operating model, establish consistent cleaning tasks and frequencies using APPA standards, and produce implementable custodial route sheets, task cards, and cleaning maps. The solicitation includes Lot 1 for comprehensive custodial assessment and Lot 2 for hourly consulting services as requested. The contract term is one year with options to renew for up to two additional one-year periods. Submissions are due by November 6, 2026, at 3:00 PM EST via the UF online electronic sourcing portal. Technical inquiries are due by October 16, 2026.
Experience and qualifications of the firm and its personnel, Quality and feasibility of proposed approach and methodology, Compatibility of proposed strategies with UF goals and needs, Financial considerations, References and proven success, Acceptance of UF Terms and Conditions
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Summary
The University of Florida Division of Facilities Services is seeking proposals from qualified custodial operations consulting firms to assess and redesign custodial staffing deployment, service assignments, and workload documentation for approximately 300 frontline custodial positions servicing over 400 buildings and nearly 13 million square feet across academic, administrative, and health science facilities.
The selected vendor will evaluate the current operating model, establish consistent cleaning tasks and frequencies using APPA standards, and produce implementable custodial route sheets, task cards, and cleaning maps. The solicitation includes Lot 1 for comprehensive custodial assessment and Lot 2 for hourly consulting services as requested. The contract term is one year with options to renew for up to two additional one-year periods. Submissions are due by November 6, 2026, at 3:00 PM EST via the UF online electronic sourcing portal. Technical inquiries are due by October 16, 2026.
EVALUATION CRITERIA
6- Experience and qualifications of the firm and its personnel
- Quality and feasibility of proposed approach and methodology
- Compatibility of proposed strategies with UF goals and needs
- Financial considerations
- References and proven success
- Acceptance of UF Terms and Conditions
REQUIRED ATTACHMENTS
Certification of Proposal form, Electronic Submission Instructions
- Submit to
- https://bids.sciquest.com/apps/Router/PublicEvent?tab=PHX_NAV_SourcingAllOpps&CustomerOrg=Florida
- Duration
- 36 months
- Scope location
- Gainesville, FL
- Projected sq ft
- 13,000,000 sq ft
- Reported agency
- University of Florida
Questions about this RFP
How do I respond to this RFP from University Of Florida?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 6, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://bids.sciquest.com/apps/Router/PublicEvent?tab=PHX_NAV_SourcingAllOpps&CustomerOrg=Florida. For questions, contact Sabra Willis.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including University Of Florida in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Sabra Willis at (352) 294-2964. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Experience and qualifications of the firm and its personnel, Quality and feasibility of proposed approach and methodology, Compatibility of proposed strategies with UF goals and needs, Financial consi..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from University Of Florida?
All active and historical solicitations from University Of Florida are tracked and searchable. As a higher ed agency, University Of Florida regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 6, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Certification of Proposal form, Electronic Submission Instructions. Review the full document from University Of Florida for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Gainesville, FL. The total projected area is 13000000 sq ft. Review the full solicitation for detailed scope requirements.