University of Arkansas Garvan Woodland Gardens Holiday Lights Assembly and Disassembly IFB 05142026
University Of ArkansasHigher Ed · Fayetteville, AR- Due
- Jun 3, 2026
- Deadline passed
- Primary contact
- Andrea Trevisan
- (479) 575-2551
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Summary
The University of Arkansas Office of Procurement is soliciting bids under IFB Number 05142026 for the assembly and disassembly of holiday lights at Garvan Woodland Gardens.
The scope of work involves seasonal labor for the installation and subsequent removal of decorative lighting displays. Bidders must agree to standard terms and conditions, including compliance with Arkansas Code Annotated § 19-11-249 and EEO policy requirements. Performance milestones are established with liquidated damages ranging from 10% to 20% of the total initial cost for delays or failures to perform. Bids must be submitted digitally through the UA Formal Bid Submission portal by June 3, 2026, at 2:30 p.m. CST. Required documentation includes a signed bid sheet, EEO policy, conflict of interest form, and contract/grant disclosure forms.
REQUIRED ATTACHMENTS
6- Bid Sheet
- Equal Opportunity Policy
- Bidder Conflict of Interest Form
- Combined Certification for Contracting with the State of Arkansas
- Contract and Grant Disclosure and Certification Form
- VPAT
- Submit to
- UA Formal Bid Submission portal
- Scope location
- Fayetteville, AR
- Reported agency
- University of Arkansas
Questions about this IFB
How do I respond to this IFB from University Of Arkansas?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 3, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: UA Formal Bid Submission portal. For questions, contact Andrea Trevisan.
Can small businesses or minority-owned firms bid on this IFB?
Most government agencies, including University Of Arkansas in AR, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the IFB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Andrea Trevisan at (479) 575-2551. Questions and answers are typically shared with all prospective bidders.
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Where can I find more RFPs from University Of Arkansas?
All active and historical solicitations from University Of Arkansas are tracked and searchable. As a higher ed agency, University Of Arkansas regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this IFB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid Sheet, Equal Opportunity Policy, Bidder Conflict of Interest Form, Combined Certification for Contracting with the State of Arkansas, Contract and Grant Disclosure and Certification Form, VPAT. Review the full document from University Of Arkansas for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Fayetteville, AR. Review the full solicitation for detailed scope requirements.