University of Arkansas - Faculty Information System Solution - RFP No. 10302026 (2026)
University Of ArkansasHigher Ed · Fayetteville, AR- Due
- Dec 15, 2026
- 32 days left
- Posted
- Oct 30, 2026
- Contract term
- 3 years
- Primary contact
- Andrea Trevisan
The 30-second brief
The University of Arkansas is seeking proposals from qualified respondents to provide a secure, SaaS Faculty Information System (FIS) platform covering faculty profiles, annual and third-year reviews, promotion and tenure evaluation, workload and effort tracking, and faculty lifecycle management. The system must support approximately 1,500 faculty members and 150 administrators, integrate with Workday ERP and other systems via API, webhooks, and SFTP, and comply with FERPA and WCAG 2.2 AA accessibility standards. Proposals are due by December 15, 2026, at 2:30 PM CST. The contract term is an initial 3 years with options to renew for up to 4 additional years, for a combined total of 7 years. Evaluation is based on technical proposal (50 points), respondent qualifications (20 points), and cost (30 points).
Complete/Thorough Technical Proposal (50 points), Respondent Qualification (20 points), Cost (30 points)
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Summary
The University of Arkansas is seeking proposals from qualified respondents to provide a secure, SaaS Faculty Information System (FIS) platform covering faculty profiles, annual and third-year reviews, promotion and tenure evaluation, workload and effort tracking, and faculty lifecycle management.
The system must support approximately 1,500 faculty members and 150 administrators, integrate with Workday ERP and other systems via API, webhooks, and SFTP, and comply with FERPA and WCAG 2.2 AA accessibility standards. Proposals are due by December 15, 2026, at 2:30 PM CST. The contract term is an initial 3 years with options to renew for up to 4 additional years, for a combined total of 7 years. Evaluation is based on technical proposal (50 points), respondent qualifications (20 points), and cost (30 points).
EVALUATION CRITERIA
REQUIRED ATTACHMENTS
4- Official Bid Price Sheet
- Bidder Conflict of Interest Form
- Contract and Grant Disclosure and Certification Form
- Proof of Insurance
- Submit to
- https://hogbid.uark.edu/
- Duration
- 84 months
- Scope location
- Fayetteville, AR
- Reported agency
- University of Arkansas
Questions about this RFP
How do I respond to this RFP from University Of Arkansas?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 15, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://hogbid.uark.edu/. For questions, contact Andrea Trevisan.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including University Of Arkansas in AR, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Andrea Trevisan. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Complete/Thorough Technical Proposal (50 points), Respondent Qualification (20 points), Cost (30 points)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from University Of Arkansas?
All active and historical solicitations from University Of Arkansas are tracked and searchable. As a higher ed agency, University Of Arkansas regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of December 15, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Official Bid Price Sheet, Bidder Conflict of Interest Form, Contract and Grant Disclosure and Certification Form, Proof of Insurance. Review the full document from University Of Arkansas for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Fayetteville, AR. Review the full solicitation for detailed scope requirements.
