University of Arkansas eRA Software Solution RFP - FB-2x-0xx - 2025
- Posted
- Aug 2, 2025
- Contract term
- 4 years
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THE 30-SECOND BRIEF
The University of Arkansas is soliciting proposals for an electronic Research Administration (eRA) software solution. The procurement seeks a SaaS, multi-tenant architecture to support multiple UA system campuses under one subscription, with required integrations to Workday for financial record keeping and student modules. The scope includes modules for Pre-Award, Post-Award, IRB (300 active protocols), IACUC (100 active protocols), IBC (80 protocols), and COI/COC disclosures (2,000 unique users). The university manages approximately $220M in annual research funding. The initial contract term is 4 years with optional renewals up to a total of 7 years. Proposals must be submitted via the Hogbid portal; email submissions are not accepted. The solution must adhere to current WCAG accessibility standards.
Negotiation discussions with the apparent successful supplier
SUMMARY
The University of Arkansas is soliciting proposals for an electronic Research Administration (eRA) software solution.
The procurement seeks a SaaS, multi-tenant architecture to support multiple UA system campuses under one subscription, with required integrations to Workday for financial record keeping and student modules. The scope includes modules for Pre-Award, Post-Award, IRB (300 active protocols), IACUC (100 active protocols), IBC (80 protocols), and COI/COC disclosures (2,000 unique users). The university manages approximately $220M in annual research funding. The initial contract term is 4 years with optional renewals up to a total of 7 years. Proposals must be submitted via the Hogbid portal; email submissions are not accepted. The solution must adhere to current WCAG accessibility standards.
EVALUATION CRITERIA
Negotiation discussions with the apparent successful supplier
REQUIRED ATTACHMENTS
4- VPAT
- Data Processing Addendum
- Accessibility commitments
- Pricing sheet (Appendix 1)
- Submit to
- Hogbid portal
- Scope location
- Fayetteville, AR
- Reported agency
- University of Arkansas
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Questions about this RFP
How do I respond to this RFP from University Of Arkansas?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Hogbid portal.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including University Of Arkansas in AR, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Negotiation discussions with the apparent successful supplier" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from University Of Arkansas?
All active and historical solicitations from University Of Arkansas are tracked and searchable. As a higher ed agency, University Of Arkansas regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 4 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: VPAT, Data Processing Addendum, Accessibility commitments, Pricing sheet (Appendix 1). Review the full document from University Of Arkansas for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Fayetteville, AR. Review the full solicitation for detailed scope requirements.