University of Arkansas Facilities Management Spare Transformer IFB 01152026
University Of ArkansasHigher Ed · Fayetteville, AR- Due
- Jan 30, 2026
- Deadline passed
- Posted
- Jan 15, 2026
- Contract term
- 4 years
- Primary contact
- Geoff Hulse
The 30-second brief
The University of Arkansas (UofA) is soliciting sealed bid proposals for the procurement and delivery of one (1) 2500 kVA pad-mounted transformer, 12,470 V Delta primary to 480/277 V Wye secondary. Delivery must be made to 1819 S School Ave, Fayetteville, AR 72701. The contract includes an initial four-year term with options to renew for three additional years, totaling up to seven years. Bids must include pricing for the transformer and associated components such as dial-type thermometers, globe valves, pressure/vacuum gauges, and magnetic liquid-level indicators. Equipment must have a minimum 2-year standard warranty. Bids are due by January 30, 2026, at 2:30 PM CST via the UA Formal Bid Submission portal. Questions should be directed to Geoff Hulse, Procurement Coordinator.
2500 kVA pad-mounted transformer, Dial-Type top-oil thermometer, Globe valve for drain and oil sampling, Globe Valve for filter/vacuum connection, Pressure / Vacuum gauge, Magnetic liquid-level indicator, Spare fuse pocket with one set of fuses, Pressure-relief device
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Summary
The University of Arkansas (UofA) is soliciting sealed bid proposals for the procurement and delivery of one (1) 2500 kVA pad-mounted transformer, 12,470 V Delta primary to 480/277 V Wye secondary.
Delivery must be made to 1819 S School Ave, Fayetteville, AR 72701. The contract includes an initial four-year term with options to renew for three additional years, totaling up to seven years. Bids must include pricing for the transformer and associated components such as dial-type thermometers, globe valves, pressure/vacuum gauges, and magnetic liquid-level indicators. Equipment must have a minimum 2-year standard warranty. Bids are due by January 30, 2026, at 2:30 PM CST via the UA Formal Bid Submission portal. Questions should be directed to Geoff Hulse, Procurement Coordinator.
REQUIRED DELIVERABLES
8- 2500 kVA pad-mounted transformer
- Dial-Type top-oil thermometer
- Globe valve for drain and oil sampling
- Globe Valve for filter/vacuum connection
- Pressure / Vacuum gauge
- Magnetic liquid-level indicator
- Spare fuse pocket with one set of fuses
- Pressure-relief device
REQUIRED ATTACHMENTS
4- Official Bid Price Sheet
- Proof of Insurance
- VPAT (if applicable)
- Redacted Copy (if applicable)
- Submit to
- https://forms.uark.edu/xfp/form/906
- Duration
- 84 months
- Scope location
- Fayetteville, AR
- Reported agency
- University of Arkansas
Questions about this IFB
How do I respond to this IFB from University Of Arkansas?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 30, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://forms.uark.edu/xfp/form/906. For questions, contact Geoff Hulse.
Can small businesses or minority-owned firms bid on this IFB?
Most government agencies, including University Of Arkansas in AR, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the IFB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Geoff Hulse. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: 2500 kVA pad-mounted transformer, Dial-Type top-oil thermometer, Globe valve for drain and oil sampling, Globe Valve for filter/vacuum connection, Pressure / Vacuum gauge, Magnetic liquid-level indicator, Spare fuse pocket with one set of fuses, Pressure-relief device. Proposals should clearly address how each deliverable will be met.
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Where can I find more RFPs from University Of Arkansas?
All active and historical solicitations from University Of Arkansas are tracked and searchable. As a higher ed agency, University Of Arkansas regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 4 years. Contract terms may include renewal options.
What documents are required to bid on this IFB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Official Bid Price Sheet, Proof of Insurance, VPAT (if applicable), Redacted Copy (if applicable). Review the full document from University Of Arkansas for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Fayetteville, AR. Review the full solicitation for detailed scope requirements.