Union County, North Carolina - Fleet Management Software - RFP 2027-002 (2026)
Union CountyCounty · Monroe, NC- Due
- Oct 7, 2026
- Deadline passed
- Posted
- Sep 17, 2026
- Contract term
- 3 years
- Primary contact
- Juan Rodriguez-Cruz
- (704) 283-3519
The 30-second brief
Union County, North Carolina, is seeking proposals from experienced and qualified firms to provide and implement a web-based fleet management software system to support the County's fleet management operations. Services shall include software configuration, data migration from Hiperweb, fuel data import from WEX fueling, employee training, and ongoing software maintenance and technical support. The system will support fleet asset management (1,045 active assets and 1,058 historical records), work orders, preventive maintenance, parts inventory, fuel/mileage data, and reporting. The submission deadline is October 7, 2026, at 10:00 AM Local Time, with questions due by September 24, 2026. The initial contract term is three years with two one-year renewal options.
Company Background, Relevant Experience, and References 15%, Proposed Software, User Ability, Project Team and Implementation Plan 50%, Maintenance and Support Program 20%, Cost Proposal and Compliance with Submittal Requirements 15%
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Summary
Union County, North Carolina, is seeking proposals from experienced and qualified firms to provide and implement a web-based fleet management software system to support the County's fleet management operations.
Services shall include software configuration, data migration from Hiperweb, fuel data import from WEX fueling, employee training, and ongoing software maintenance and technical support. The system will support fleet asset management (1,045 active assets and 1,058 historical records), work orders, preventive maintenance, parts inventory, fuel/mileage data, and reporting. The submission deadline is October 7, 2026, at 10:00 AM Local Time, with questions due by September 24, 2026. The initial contract term is three years with two one-year renewal options.
EVALUATION CRITERIA
8- Company Background
- Relevant Experience
- References 15%
- Proposed Software
- User Ability
- Project Team and Implementation Plan 50%
- Maintenance and Support Program 20%
- Cost Proposal and Compliance with Submittal Requirements 15%
REQUIRED ATTACHMENTS
Appendix B – Proposal Submission Form, Appendix C – Addendum and Anti-Collusion Form
- Submit to
- https://lfportal.unioncountync.gov/Forms/procurementsubmit
- Duration
- 60 months
- Scope location
- Monroe, NC
Questions about this RFP
How do I respond to this RFP from Union County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 7, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://lfportal.unioncountync.gov/Forms/procurementsubmit. For questions, contact Juan Rodriguez-Cruz.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Union County in NC, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Juan Rodriguez-Cruz at (704) 283-3519. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Company Background, Relevant Experience, and References 15%, Proposed Software, User Ability, Project Team and Implementation Plan 50%, Maintenance and Support Program 20%, Cost Proposal and Complianc..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Union County?
All active and historical solicitations from Union County are tracked and searchable. As a county agency, Union County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Appendix B – Proposal Submission Form, Appendix C – Addendum and Anti-Collusion Form. Review the full document from Union County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Monroe, NC. Review the full solicitation for detailed scope requirements.