Township of Southgate Collection Agency Services RFP 2026
Township of SouthgateCity · Dundalk, ON- Due
- May 7, 2026
- Deadline passed
- Primary contact
- Taylor McMann
- (519) 923-2110 ext 220
The 30-second brief
The Township of Southgate is seeking proposals from experienced and qualified collection agencies to provide services for outstanding Provincial Offences Act fines and municipal receivables. The agency will be responsible for collecting delinquent accounts after internal efforts have been exhausted.
Collection agency services for Provincial Offences Act fines and municipal receivables, Including demand letters, Telephone follow-up, Skip tracing, Payment arrangement administration, Remittance reporting, Account status updates, And monthly reporting.
Qualifications and Expertise of Team, Experience with Municipal/Public Sector Collections, Collection Methodology and Service Approach, Reporting, Privacy, Security and Administrative Controls, References and Past Performance, Costs
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Summary
The Township of Southgate is seeking proposals from experienced and qualified collection agencies to provide services for outstanding Provincial Offences Act fines and municipal receivables. The agency will be responsible for collecting delinquent accounts after internal efforts have been exhausted.
EVALUATION CRITERIA
8- Qualifications and Expertise of Team
- Experience with Municipal/Public Sector Collections
- Collection Methodology and Service Approach
- Reporting
- Privacy
- Security and Administrative Controls
- References and Past Performance
- Costs
REQUIRED DELIVERABLES
Collection agency services for Provincial Offences Act fines and municipal receivables, Including demand letters, Telephone follow-up, Skip tracing, Payment arrangement administration, Remittance reporting, Account status updates, And monthly reporting.
REQUIRED ATTACHMENTS
11- RFP document with signature approvals
- Contractor Health & Safety Agreement form
- Bid Checklist and Submissions Required form
- Bid Form responses
- RFP Pricing Submission form
- Contractor Acceptance
- Supporting documentation
- Materials
- Proposal explanation
- Drawings
- Concept plans
- Submit to
- [email protected]
Questions about this RFP
How do I respond to this RFP from Township of Southgate?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 7, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Taylor McMann.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Township of Southgate in ON, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Taylor McMann at (519) 923-2110 ext 220. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Collection agency services for Provincial Offences Act fines and municipal receivables, Including demand letters, Telephone follow-up, Skip tracing, Payment arrangement administration, Remittance reporting, Account status updates, And monthly reporting.. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualifications and Expertise of Team, Experience with Municipal/Public Sector Collections, Collection Methodology and Service Approach, Reporting, Privacy, Security and Administrative Controls, Refere..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Township of Southgate?
All active and historical solicitations from Township of Southgate are tracked and searchable. As a city agency, Township of Southgate regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: RFP document with signature approvals, Contractor Health & Safety Agreement form, Bid Checklist and Submissions Required form, Bid Form responses, RFP Pricing Submission form, Contractor Acceptance, s. Review the full document from Township of Southgate for the complete list.