Township of Madoc Propane Supply Tender - Propane Supply - 2026
Township of MadocCity · Eldorado, ON- Due
- Aug 17, 2026
- Deadline passed
- Contract term
- 5 years
- Primary contact
- Mike Arney
- (343) 645-5516
The 30-second brief
The Township of Madoc is inviting tenders for a five-year propane supply contract starting October 1st, 2026. The scope of work includes maintaining propane tank levels at no less than 45% capacity, providing emergency same-day delivery during major weather events or power outages, and relocating propane lines from the large tank to existing kitchen hookups. Bidders must also return currently installed propane tanks to Superior Propane in Belleville, ON. The submission deadline is Monday, August 17th, 2026, at 9:00 am, and a mandatory site visit is required prior to tender submission.
Propane Supply Pricing Structure, Emergency Delivery / Same Day Delivery Fee, Relocate propane lines from large bullet tank to existing kitchen hookups
Lowest or any tender not necessarily accepted
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Summary
The Township of Madoc is inviting tenders for a five-year propane supply contract starting October 1st, 2026.
The scope of work includes maintaining propane tank levels at no less than 45% capacity, providing emergency same-day delivery during major weather events or power outages, and relocating propane lines from the large tank to existing kitchen hookups. Bidders must also return currently installed propane tanks to Superior Propane in Belleville, ON. The submission deadline is Monday, August 17th, 2026, at 9:00 am, and a mandatory site visit is required prior to tender submission.
EVALUATION CRITERIA
Lowest or any tender not necessarily accepted
REQUIRED DELIVERABLES
Propane Supply Pricing Structure, Emergency Delivery / Same Day Delivery Fee, Relocate propane lines from large bullet tank to existing kitchen hookups
REQUIRED ATTACHMENTS
Liability Insurance ($5,000,000 Minimum), WSIB Clearance Certificate
- Submit to
- Township Municipal office 15651 Highway 62, Eldorado ON, K0K 1Y0
- Scope location
- Eldorado, ON
Questions about this BID
How do I respond to this Bid from Township of Madoc?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 17, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Township Municipal office 15651 Highway 62, Eldorado ON, K0K 1Y0. For questions, contact Mike Arney.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Township of Madoc in ON, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Mike Arney at (343) 645-5516. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Propane Supply Pricing Structure, Emergency Delivery / Same Day Delivery Fee, Relocate propane lines from large bullet tank to existing kitchen hookups. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest or any tender not necessarily accepted" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Township of Madoc?
All active and historical solicitations from Township of Madoc are tracked and searchable. As a city agency, Township of Madoc regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Liability Insurance ($5,000,000 Minimum), WSIB Clearance Certificate. Review the full document from Township of Madoc for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Eldorado, ON. Review the full solicitation for detailed scope requirements.
