Town of Waynesville Solar PV/Battery Storage System RFQ 2026
Town of WaynesvilleCity · Waynesville, NC- Due
- Mar 12, 2026
- Deadline passed
- Posted
- Feb 11, 2026
- Primary contact
- Robert Hites
The 30-second brief
The Town of Waynesville is soliciting proposals from qualified solar photovoltaic firms/teams to design and construct a roof-mount solar PV system with a battery backup system. The project includes design, planning, scheduling, permitting, construction, financial analysis, rebate support, system monitoring, maintenance, and onsite safety standards.
Project planning, Design and installation of solar PV and battery backup system, Compatibility with existing electric service, Bi-directional meter, Monthly electric savings calculation, Recharge time estimates, System ownership documentation, O&M services price, System monitoring proposal, Component product data and O&M manuals, Project as-builts.
Project Approach, Understanding and Management (35 points), Technical Approach/ Implementation Schedule (30 points), Company Qualifications/Project Experience (20 points), Project team, team experience and approach (15 points).
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Summary
The Town of Waynesville is soliciting proposals from qualified solar photovoltaic firms/teams to design and construct a roof-mount solar PV system with a battery backup system.
The project includes design, planning, scheduling, permitting, construction, financial analysis, rebate support, system monitoring, maintenance, and onsite safety standards.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
11- Project planning
- Design and installation of solar PV and battery backup system
- Compatibility with existing electric service
- Bi-directional meter
- Monthly electric savings calculation
- Recharge time estimates
- System ownership documentation
- O&M services price
- System monitoring proposal
- Component product data and O&M manuals
- Project as-builts
REQUIRED ATTACHMENTS
8- Exhibit A: Site/roof plan with solar areas identified
- Exhibit B: Public Works Roof Pictures
- Exhibit C: Solar Electric Rider
- Exhibit D: Ten years of utility bills (Consumption/Demand)
- Draft Agreement (Exhibit F)
- Minority Business Participation Form
- Listing of Good Faith Efforts (Affidavit A)
- Intent to Perform Contract with Own Workforce (Affidavit B)
- Submit to
- 129 Legion Drive, Waynesville, NC 28786
- Scope location
- Waynesville, NC
Questions about this RFQ
How do I respond to this RFQ from Town of Waynesville?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 12, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 129 Legion Drive, Waynesville, NC 28786. For questions, contact Robert Hites.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including Town of Waynesville in NC, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Robert Hites. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Project planning, Design and installation of solar PV and battery backup system, Compatibility with existing electric service, Bi-directional meter, Monthly electric savings calculation, Recharge time estimates, System ownership documentation, O&M services price, System monitoring proposal, Componen. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Project Approach, Understanding and Management (35 points), Technical Approach/ Implementation Schedule (30 points), Company Qualifications/Project Experience (20 points), Project team, team experienc..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Waynesville?
All active and historical solicitations from Town of Waynesville are tracked and searchable. As a city agency, Town of Waynesville regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Exhibit A: Site/roof plan with solar areas identified, Exhibit B: Public Works Roof Pictures, Exhibit C: Solar Electric Rider, Exhibit D: Ten years of utility bills (Consumption/Demand), Draft Agreeme. Review the full document from Town of Waynesville for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Waynesville, NC. Review the full solicitation for detailed scope requirements.