Town of Tewksbury School District - Replacement of Outdoor Digital Signage
Tewksbury School DistrictSchool · Tewksbury, MA- Due
- Sep 30, 2026
- Deadline passed
- Contract term
- 5 years
- Primary contact
- David A. Libby
- (978) 640-7800
The 30-second brief
The Town of Tewksbury School District is seeking a qualified electric sign vendor to remove and replace a failed double-sided outdoor LED marquee sign at Tewksbury Memorial High School, located at 320 Pleasant Street, Tewksbury, MA 01876. The turnkey project includes the removal and disposal of two existing 40" x 111" LED displays, installation of new outdoor-rated full-color RGB LED digital message displays (minimum 5,000 NITS, IP65 front protection), controllers, power supplies, communication hardware, and weatherproof connections. Vendors must utilize existing 110/220 VAC electrical service and multimode fiber optic connection, coordinate network configuration with IT, provide web-based content management software with 5-year software licensing, testing, on-site training, and a minimum 5-year manufacturer's warranty. Proposals are due by September 30, 2026.
Two outdoor color LED or digital electronic message displays, New controllers, Power supplies, Communication hardware, Mounting hardware, Weatherproof connections, Surge protection
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Summary
The Town of Tewksbury School District is seeking a qualified electric sign vendor to remove and replace a failed double-sided outdoor LED marquee sign at Tewksbury Memorial High School, located at 320 Pleasant Street, Tewksbury, MA 01876.
The turnkey project includes the removal and disposal of two existing 40" x 111" LED displays, installation of new outdoor-rated full-color RGB LED digital message displays (minimum 5,000 NITS, IP65 front protection), controllers, power supplies, communication hardware, and weatherproof connections. Vendors must utilize existing 110/220 VAC electrical service and multimode fiber optic connection, coordinate network configuration with IT, provide web-based content management software with 5-year software licensing, testing, on-site training, and a minimum 5-year manufacturer's warranty. Proposals are due by September 30, 2026.
REQUIRED DELIVERABLES
7- Two outdoor color LED or digital electronic message displays
- New controllers
- Power supplies
- Communication hardware
- Mounting hardware
- Weatherproof connections
- Surge protection
REQUIRED ATTACHMENTS
14- Manufacturer certifications
- Proof of insurance
- Executive Summary
- Proposed equipment specifications
- Product literature
- Installation methodology
- Project schedule
- Warranty information
- Training plan
- References
- Total project cost
- Optional items
- Annual software licensing costs after the initial term
- Any required maintenance agreements
- Submit to
- [email protected]
- Scope location
- Tewksbury, MA
- Reported agency
- Town of Tewksbury School District
Questions about this RFP
How do I respond to this RFP from Tewksbury School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 30, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact David A. Libby.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Tewksbury School District in MA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is David A. Libby at (978) 640-7800. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Two outdoor color LED or digital electronic message displays, New controllers, Power supplies, Communication hardware, Mounting hardware, Weatherproof connections, Surge protection. Proposals should clearly address how each deliverable will be met.
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Where can I find more RFPs from Tewksbury School District?
All active and historical solicitations from Tewksbury School District are tracked and searchable. As a school agency, Tewksbury School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Manufacturer certifications, Proof of insurance, Executive Summary, Proposed equipment specifications, Product literature, Installation methodology, Project schedule, Warranty information, Training pl. Review the full document from Tewksbury School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Tewksbury, MA. Review the full solicitation for detailed scope requirements.