Town of Searsmont Cemetery Care and Maintenance Request for Bids 2027-2029
Town of SearsmontCity · Searsmont, ME- Due
- Oct 13, 2026
- Deadline passed
- Posted
- Sep 29, 2026
- Contract term
- 3 years
The 30-second brief
The Town of Searsmont, Maine is requesting sealed bids for mowing, trimming, and general grounds maintenance for seven cemeteries for a three-year contract period beginning May 1, 2027 through October 31, 2029. Cemeteries included are Lassel-Drinkwater Cemetery, Heal Cemetery, Marinier Cemetery, Pine Grove Cemetery, Riverside Cemetery, Hill Crest Cemetery, and Oak Grove Cemetery. The scope of work includes mowing all accessible grass areas, trimming grass and weeds around headstones, monuments, markers, fences, buildings, trees, and utility poles, and removing grass clippings and vegetation debris. Sealed bids must be received at the Searsmont Town Office no later than 12:00 noon on October 13, 2026.
Mow all accessible grass areas within each cemetery; Trim grass and weeds around headstones, Monuments, Markers, Fences, Buildings, Trees, Utility poles, Signs, And other fixed objects; Use care around all monuments, Headstones, Burial markers, Veterans' markers, And other cemetery structures; Maintain grass at a neat and appropriate height consistent with commonly accepted cemetery maintenance practices in Maine; Keep grass from obscuring or covering headstones, Monuments, Markers, Or inscriptions; Trim vegetation sufficiently to maintain a neat and well-maintained appearance; Remove or properly disperse grass clippings from paved driveways, Walkways, Parking areas, And other areas where clippings would create an unsightly condition or safety concern; Remove small accumulations of leaves, Branches, Weeds, And other ordinary vegetation debris encountered during routine mowing and trimming; Keep the immediate area surrounding monuments and markers free of excessive grass and vegetation
Price, demonstrated experience, ability to perform the required work, references, equipment, bidder's understanding of the scope of work
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Summary
The Town of Searsmont, Maine is requesting sealed bids for mowing, trimming, and general grounds maintenance for seven cemeteries for a three-year contract period beginning May 1, 2027 through October 31, 2029.
Cemeteries included are Lassel-Drinkwater Cemetery, Heal Cemetery, Marinier Cemetery, Pine Grove Cemetery, Riverside Cemetery, Hill Crest Cemetery, and Oak Grove Cemetery. The scope of work includes mowing all accessible grass areas, trimming grass and weeds around headstones, monuments, markers, fences, buildings, trees, and utility poles, and removing grass clippings and vegetation debris. Sealed bids must be received at the Searsmont Town Office no later than 12:00 noon on October 13, 2026.
EVALUATION CRITERIA
6- Price
- Demonstrated experience
- Ability to perform the required work
- References
- Equipment
- Bidder's understanding of the scope of work
REQUIRED DELIVERABLES
Mow all accessible grass areas within each cemetery; Trim grass and weeds around headstones, Monuments, Markers, Fences, Buildings, Trees, Utility poles, Signs, And other fixed objects; Use care around all monuments, Headstones, Burial markers, Veterans' markers, And other cemetery structures; Maintain grass at a neat and appropriate height consistent with commonly accepted cemetery maintenance practices in Maine; Keep grass from obscuring or covering headstones, Monuments, Markers, Or inscriptions; Trim vegetation sufficiently to maintain a neat and well-maintained appearance; Remove or properly disperse grass clippings from paved driveways, Walkways, Parking areas, And other areas where clippings would create an unsightly condition or safety concern; Remove small accumulations of leaves, Branches, Weeds, And other ordinary vegetation debris encountered during routine mowing and trimming; Keep the immediate area surrounding monuments and markers free of excessive grass and vegetation
REQUIRED ATTACHMENTS
12- Company Name
- Contact Person
- Mailing Address
- Telephone
- Years of Cemetery/Landscape Maintenance Experience
- References
- Authorized Signature
- Printed Name
- Title
- Date
- Company
- Submit to
- Town of Searsmont, Town Office, Searsmont, Maine
- Scope location
- Searsmont, ME
Questions about this BID
How do I respond to this Bid from Town of Searsmont?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 13, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Town of Searsmont, Town Office, Searsmont, Maine.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Town of Searsmont in ME, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
What are the key deliverables?
The solicitation specifies the following deliverables: Mow all accessible grass areas within each cemetery; Trim grass and weeds around headstones, Monuments, Markers, Fences, Buildings, Trees, Utility poles, Signs, And other fixed objects; Use care around all monuments, Headstones, Burial markers, Veterans' markers, And other cemetery structures; Maint. Proposals should clearly address how each deliverable will be met.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price, demonstrated experience, ability to perform the required work, references, equipment, bidder's understanding of the scope of work" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Searsmont?
All active and historical solicitations from Town of Searsmont are tracked and searchable. As a city agency, Town of Searsmont regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Company Name, Contact Person, Mailing Address, Telephone, Email, Years of Cemetery/Landscape Maintenance Experience, References, Authorized Signature, Printed Name, Title, Date, Company. Review the full document from Town of Searsmont for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Searsmont, ME. Review the full solicitation for detailed scope requirements.