Town of Scarborough Snow Plowing for Town Hall and Public Safety Building RFP 072027 - 2026
Town of ScarboroughCity · Scarborough, ME- Due
- Sep 21, 2026
- Deadline passed
- Posted
- Aug 25, 2026
- Contract term
- 1 year
- Primary contact
- Kim Morrison
- (207) 730-4083
The 30-second brief
The Town of Scarborough Community Services Department is seeking proposals for snow plowing and ice removal services at the Town Hall and Public Safety Building for the 2026-2027 winter season under RFP 072027. The scope includes plowing parking lots, access roads, and aprons, as well as salting/deicing (sand is not permitted). The contract includes ten storm events with specific performance requirements for Priority 1 (Public Safety Access) and Priority 2 (Town Hall) areas. Vendors must provide equipment lists, personnel counts, and three references. A mandatory pre-bid site visit is scheduled for September 8, 2026, at 9:00 am. Proposals are due by 10:00 am on September 21, 2026.
Written description of equipment and personnel, List of institutional clients, Three references, Bid pricing for five service categories
Relevant experience, approach, available equipment, cost
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Summary
The Town of Scarborough Community Services Department is seeking proposals for snow plowing and ice removal services at the Town Hall and Public Safety Building for the 2026-2027 winter season under RFP 072027.
The scope includes plowing parking lots, access roads, and aprons, as well as salting/deicing (sand is not permitted). The contract includes ten storm events with specific performance requirements for Priority 1 (Public Safety Access) and Priority 2 (Town Hall) areas. Vendors must provide equipment lists, personnel counts, and three references. A mandatory pre-bid site visit is scheduled for September 8, 2026, at 9:00 am. Proposals are due by 10:00 am on September 21, 2026.
EVALUATION CRITERIA
4- Relevant experience
- Approach
- Available equipment
- Cost
REQUIRED DELIVERABLES
4- Written description of equipment and personnel
- List of institutional clients
- Three references
- Bid pricing for five service categories
REQUIRED ATTACHMENTS
Certificate of Insurance
- Submit to
- Town Clerk’s Office, Scarborough Town Hall, 259 US Route 1, Scarborough, Maine 04074
- Scope location
- Scarborough, Maine
Questions about this RFP
How do I respond to this RFP from Town of Scarborough?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 21, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Town Clerk’s Office, Scarborough Town Hall, 259 US Route 1, Scarborough, Maine 04074. For questions, contact Kim Morrison.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of Scarborough in ME, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Kim Morrison at (207) 730-4083. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Written description of equipment and personnel, List of institutional clients, Three references, Bid pricing for five service categories. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Relevant experience, approach, available equipment, cost" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Scarborough?
All active and historical solicitations from Town of Scarborough are tracked and searchable. As a city agency, Town of Scarborough regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Certificate of Insurance. Review the full document from Town of Scarborough for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Scarborough, Maine. Review the full solicitation for detailed scope requirements.