Town of Poughkeepsie - Design of Interior Town Hall Spaces at New Town Hall Site - 2026
Poughkeepsie townCity · Poughkeepsie, NY- Due
- Apr 15, 2026
- Deadline passed
- Posted
- Apr 3, 2026
- Primary contact
- Rebecca Edwards
The 30-second brief
The Town of Poughkeepsie is seeking proposals from qualified architectural or design firms for the interior design and space planning of municipal offices, meeting rooms, and support spaces at the new Town Hall located at 244 Boardman Road, within the Gilkeson Classroom Building. The scope includes reviewing current layouts at 1 Overocker Road (approximately 23,280 sq ft), creating departmental layouts, electrical and IT infrastructure coordination, furniture and storage placement, plumbing modifications, and producing complete construction documents and cost estimates. The proposal submission deadline is April 15, 2026, with a pre-proposal walk-through scheduled for April 9, 2026. Evaluation criteria include related experience, references, resumes of key personnel, and fee schedule.
Review the current interior layout and usage of Town Hall; Review interior spaces at the current Gilkeson Building; Determine the best design for locating Town Hall spaces producing at least two to three drafts; Provide estimated cost for the renovation work; Provide a complete set of Construction Documents
Related experience, references, resumes of key personnel, fee schedule
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Summary
The Town of Poughkeepsie is seeking proposals from qualified architectural or design firms for the interior design and space planning of municipal offices, meeting rooms, and support spaces at the new Town Hall located at 244 Boardman Road, within the Gilkeson Classroom Building.
The scope includes reviewing current layouts at 1 Overocker Road (approximately 23,280 sq ft), creating departmental layouts, electrical and IT infrastructure coordination, furniture and storage placement, plumbing modifications, and producing complete construction documents and cost estimates. The proposal submission deadline is April 15, 2026, with a pre-proposal walk-through scheduled for April 9, 2026. Evaluation criteria include related experience, references, resumes of key personnel, and fee schedule.
EVALUATION CRITERIA
4- Related experience
- References
- Resumes of key personnel
- Fee schedule
REQUIRED DELIVERABLES
5- Review the current interior layout and usage of Town Hall
- Review interior spaces at the current Gilkeson Building
- Determine the best design for locating Town Hall spaces producing at least two to three drafts
- Provide estimated cost for the renovation work
- Provide a complete set of Construction Documents
REQUIRED ATTACHMENTS
3- Statement of Qualifications
- References
- Proposal for Services
- Submit to
- Town Clerk's Office at Town Hall, Upper Level, 1 Overocker Road, Poughkeepsie, NY or by email to [email protected]
- Scope location
- Poughkeepsie, NY
- Projected sq ft
- 23,280 sq ft
- Reported agency
- Town of Poughkeepsie
Questions about this RFP
How do I respond to this RFP from Poughkeepsie town?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 15, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Town Clerk's Office at Town Hall, Upper Level, 1 Overocker Road, Poughkeepsie, NY or by email to [email protected]. For questions, contact Rebecca Edwards.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Poughkeepsie town in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Rebecca Edwards. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Review the current interior layout and usage of Town Hall; Review interior spaces at the current Gilkeson Building; Determine the best design for locating Town Hall spaces producing at least two to three drafts; Provide estimated cost for the renovation work; Provide a complete set of Construction D. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Related experience, references, resumes of key personnel, fee schedule" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Poughkeepsie town?
All active and historical solicitations from Poughkeepsie town are tracked and searchable. As a city agency, Poughkeepsie town regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Statement of Qualifications, References, Proposal for Services. Review the full document from Poughkeepsie town for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Poughkeepsie, NY. The total projected area is 23280 sq ft. Review the full solicitation for detailed scope requirements.