Town of Poughkeepsie Mechanical / HVAC Design at New Town Hall Site RFP 2026
Poughkeepsie townCity · Poughkeepsie, NY- Due
- Sep 9, 2026
- Deadline passed
- Posted
- Aug 20, 2026
- Primary contact
- Bruce Flower
- (845) 485-3655
The 30-second brief
The Town of Poughkeepsie is soliciting proposals for the design of mechanical upgrades at the new Town Hall site located at 244 Boardman Road (the former Gilkeson Classroom Building). The scope of services includes evaluating the existing HVAC system, recommending repairs or upgrades (potentially including boilers, chillers, or geothermal systems), evaluating the building management system, and designing modifications to electrical, plumbing, and fire sprinkler systems. The selected contractor will provide a set of Construction Drawings and Specifications ready for bid and permit. A mandatory walk-through is scheduled for September 1, 2026, at 11:00 a.m. Proposals are due by noon on September 9, 2026, via email to [email protected] or to the Town Clerk's Office.
Evaluation report, Recommendations for repairs/upgrades, Estimate of probable cost, Construction Drawings, Specifications
Related experience, references, resumes of key personnel, fee schedule
Hear what Poughkeepsie town plans next before it's posted.
Get alerts freeFree account · 30-second setup · No credit card
Summary
The Town of Poughkeepsie is soliciting proposals for the design of mechanical upgrades at the new Town Hall site located at 244 Boardman Road (the former Gilkeson Classroom Building).
The scope of services includes evaluating the existing HVAC system, recommending repairs or upgrades (potentially including boilers, chillers, or geothermal systems), evaluating the building management system, and designing modifications to electrical, plumbing, and fire sprinkler systems. The selected contractor will provide a set of Construction Drawings and Specifications ready for bid and permit. A mandatory walk-through is scheduled for September 1, 2026, at 11:00 a.m. Proposals are due by noon on September 9, 2026, via email to [email protected] or to the Town Clerk's Office.
EVALUATION CRITERIA
4- Related experience
- References
- Resumes of key personnel
- Fee schedule
REQUIRED DELIVERABLES
5- Evaluation report
- Recommendations for repairs/upgrades
- Estimate of probable cost
- Construction Drawings
- Specifications
REQUIRED ATTACHMENTS
6- Statement of Qualifications
- References
- Proposal for Services
- Attachment B: Certification of Non-Collusion
- Attachment C: Iranian Energy Sector Divestment Certificate
- Attachment D: Town Insurance Coverage Requirements
- Submit to
- [email protected]
- Scope location
- Poughkeepsie, NY
- Projected sq ft
- 23,280 sq ft
- Reported agency
- Town of Poughkeepsie
Questions about this RFP
How do I respond to this RFP from Poughkeepsie town?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 9, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Bruce Flower.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Poughkeepsie town in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Bruce Flower at (845) 485-3655. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Evaluation report, Recommendations for repairs/upgrades, Estimate of probable cost, Construction Drawings, Specifications. Proposals should clearly address how each deliverable will be met.
Show 4 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Related experience, references, resumes of key personnel, fee schedule" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Poughkeepsie town?
All active and historical solicitations from Poughkeepsie town are tracked and searchable. As a city agency, Poughkeepsie town regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Statement of Qualifications, References, Proposal for Services, Attachment B: Certification of Non-Collusion, Attachment C: Iranian Energy Sector Divestment Certificate, Attachment D: Town Insurance C. Review the full document from Poughkeepsie town for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Poughkeepsie, NY. The total projected area is 23280 sq ft. Review the full solicitation for detailed scope requirements.