Town of Penfield Architectural, Engineering and Design Services RFQ - Town Library Improvements 2026
Town of PenfieldCity · Penfield, NY- Due
- Oct 28, 2026
- Deadline passed
- Posted
- Oct 7, 2026
- Primary contact
- Kevin Berry
The 30-second brief
The Town of Penfield is soliciting qualifications from qualified firms for architectural, engineering, and design services, including schematic design, programming services, design development, and construction documents for Town Library Improvements located at 1985 Baird Rd, Penfield, NY 14526. The project involves evaluating a renovated library or demolition of the existing 54,685 sf facility for new construction of a proposed 30,000-40,000 sf library. The scope encompasses site/civil designs, architectural designs, structural designs, mechanical/HVAC, plumbing/fire protection, electrical/power/lighting, and fire safety/security systems, as well as public outreach, stakeholder workshops, and voter referendum support. Submissions are due by October 28, 2026, at 3:00 PM ET. Evaluation criteria include knowledge of owner facilities, capacity and availability, demonstrated experience, qualifications of key personnel, project approach, and customer references.
Concept level drawings for renovation and new build options, Schematic design options, Design development drawings, 100% CD construction documents, Architectural and engineering design drawings
Knowledge of Owner Facilities and Operations, Capacity and Availability to Perform All Services, Demonstrated Experience with Similar Projects, Qualifications of Key Personnel, Project Approach and Understanding, Customer References, Project Team & Organizational Chart, General Technical Completeness and Professional Completion of Submission, Conflicts of Interest, Local Office / Support
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Summary
The Town of Penfield is soliciting qualifications from qualified firms for architectural, engineering, and design services, including schematic design, programming services, design development, and construction documents for Town Library Improvements located at 1985 Baird Rd, Penfield, NY 14526.
The project involves evaluating a renovated library or demolition of the existing 54,685 sf facility for new construction of a proposed 30,000-40,000 sf library. The scope encompasses site/civil designs, architectural designs, structural designs, mechanical/HVAC, plumbing/fire protection, electrical/power/lighting, and fire safety/security systems, as well as public outreach, stakeholder workshops, and voter referendum support. Submissions are due by October 28, 2026, at 3:00 PM ET. Evaluation criteria include knowledge of owner facilities, capacity and availability, demonstrated experience, qualifications of key personnel, project approach, and customer references.
EVALUATION CRITERIA
10- Knowledge of Owner Facilities and Operations
- Capacity and Availability to Perform All Services
- Demonstrated Experience with Similar Projects
- Qualifications of Key Personnel
- Project Approach and Understanding
- Customer References
- Project Team & Organizational Chart
- General Technical Completeness and Professional Completion of Submission
- Conflicts of Interest
- Local Office / Support
REQUIRED DELIVERABLES
5- Concept level drawings for renovation and new build options
- Schematic design options
- Design development drawings
- 100% CD construction documents
- Architectural and engineering design drawings
REQUIRED ATTACHMENTS
5- Cover Letter / Transmittal Letter
- Table of Contents
- Company Information
- Experience / Qualifications
- Certification
- Submit to
- [email protected]
- Scope location
- Penfield, NY
- Projected sq ft
- 40,000 sq ft
Questions about this RFQ
How do I respond to this RFQ from Town of Penfield?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 28, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Kevin Berry.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including Town of Penfield in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Kevin Berry. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Concept level drawings for renovation and new build options, Schematic design options, Design development drawings, 100% CD construction documents, Architectural and engineering design drawings. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Knowledge of Owner Facilities and Operations, Capacity and Availability to Perform All Services, Demonstrated Experience with Similar Projects, Qualifications of Key Personnel, Project Approach and Un..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Penfield?
All active and historical solicitations from Town of Penfield are tracked and searchable. As a city agency, Town of Penfield regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover Letter / Transmittal Letter, Table of Contents, Company Information, Experience / Qualifications, Certification. Review the full document from Town of Penfield for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Penfield, NY. The total projected area is 40000 sq ft. Review the full solicitation for detailed scope requirements.