Town of Penfield - Architectural, Engineering and Design Services for Town Library Improvements - 2026
Town of PenfieldCity · Penfield, NY- Due
- Oct 28, 2026
- 12 days left
- Posted
- Oct 7, 2026
- Primary contact
- Kevin Berry
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THE 30-SECOND BRIEF
The Town of Penfield is soliciting qualifications for architectural, engineering, and design services for the development of a new library and the potential renovation of the existing library facility located at 1985 Baird Rd, Penfield, NY 14526. The scope includes schematic design, programming services, design development, construction documents, bidding, and construction administration for a proposed library space of 30,000-40,000 square feet. Respondents must demonstrate a minimum of 5 years of experience providing construction management or design services for projects of similar size and scope, including campus planning and municipal library design. Submissions are due by October 28, 2026, at 3:00 PM ET. Written requests for clarification are due by October 16, 2026.
Concept levels drawings for both potential options (renovation and new build), Schematic design options, Design renderings, Site / civil designs, Architectural designs, Structural designs, Mechanical / HVAC system designs, Plumbing and fire protection designs, Electrical, Power, And lighting, Fire safety and security systems, Project specifications, Full contract drawings
Knowledge of Owner Facilities and Operations, Capacity and Availability to Perform All Services, Demonstrated Experience with Similar Projects, Qualifications of Key Personnel, Project Approach and Understanding, Customer References, Project Team & Organizational Chart, General Technical Completeness and Professional Completion of Submission, Conflicts of Interest, Local Office / Support, Other Relevant
SUMMARY
The Town of Penfield is soliciting qualifications for architectural, engineering, and design services for the development of a new library and the potential renovation of the existing library facility located at 1985 Baird Rd, Penfield, NY 14526.
The scope includes schematic design, programming services, design development, construction documents, bidding, and construction administration for a proposed library space of 30,000-40,000 square feet. Respondents must demonstrate a minimum of 5 years of experience providing construction management or design services for projects of similar size and scope, including campus planning and municipal library design. Submissions are due by October 28, 2026, at 3:00 PM ET. Written requests for clarification are due by October 16, 2026.
EVALUATION CRITERIA
11- Knowledge of Owner Facilities and Operations
- Capacity and Availability to Perform All Services
- Demonstrated Experience with Similar Projects
- Qualifications of Key Personnel
- Project Approach and Understanding
- Customer References
- Project Team & Organizational Chart
- General Technical Completeness and Professional Completion of Submission
- Conflicts of Interest
- Local Office / Support
- Other Relevant
REQUIRED DELIVERABLES
Concept levels drawings for both potential options (renovation and new build), Schematic design options, Design renderings, Site / civil designs, Architectural designs, Structural designs, Mechanical / HVAC system designs, Plumbing and fire protection designs, Electrical, Power, And lighting, Fire safety and security systems, Project specifications, Full contract drawings
REQUIRED ATTACHMENTS
5- Cover Letter / Transmittal Letter
- Table of Contents
- Company Information
- Experience / Qualifications
- Certification
- Submit to
- [email protected]
- Scope location
- Penfield, NY
- Projected sq ft
- 40,000 sq ft
Questions about this RFP
How do I respond to this RFQ from Town of Penfield?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 28, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Kevin Berry.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including Town of Penfield in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Kevin Berry. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Concept levels drawings for both potential options (renovation and new build), Schematic design options, Design renderings, Site / civil designs, Architectural designs, Structural designs, Mechanical / HVAC system designs, Plumbing and fire protection designs, Electrical, Power, And lighting, Fire s. Proposals should clearly address how each deliverable will be met.
Can I search RFQs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Knowledge of Owner Facilities and Operations, Capacity and Availability to Perform All Services, Demonstrated Experience with Similar Projects, Qualifications of Key Personnel, Project Approach and Un..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Penfield?
All active and historical solicitations from Town of Penfield are tracked and searchable. As a city agency, Town of Penfield regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of October 28, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover Letter / Transmittal Letter, Table of Contents, Company Information, Experience / Qualifications, Certification. Review the full document from Town of Penfield for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Penfield, NY. The total projected area is 40000 sq ft. Review the full solicitation for detailed scope requirements.