Town of Penfield - Architectural, Engineering and Design Services for Town Recreation Center - 2026
Town of PenfieldCity · Penfield, NY- Due
- Oct 28, 2026
- 12 days left
- Posted
- Oct 7, 2026
- Primary contact
- Kevin Berry
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THE 30-SECOND BRIEF
The Town of Penfield is soliciting qualifications for architectural, engineering, and design services for the development of a new recreation center located at 3100 Atlantic Ave, Penfield, NY 14526. The proposed project is roughly 45,000 sf and includes a multi-use gymnasium for basketball, volleyball, and pickleball, an elevated walking and running track, senior center, fitness and dance studio, flexible meeting rooms, community kitchen and café, common gathering areas, staff offices, equipment storage, and site improvements. Services include general oversight, schematic design, design development, construction documents, bidding, and construction administration. Submissions are due by October 28, 2026, at 3:00 PM ET. Requests for clarification must be submitted in writing by October 16, 2026.
Knowledge of Owner Facilities and Operations, Capacity and Availability to Perform All Services, Demonstrated Experience with Similar Projects, Qualifications of Key Personnel, Project Approach and Understanding, Customer References, Project Team & Organizational Chart, General Technical Completeness and Professional Completion of Submission, Conflicts of Interest, Local Office / Support
SUMMARY
The Town of Penfield is soliciting qualifications for architectural, engineering, and design services for the development of a new recreation center located at 3100 Atlantic Ave, Penfield, NY 14526.
The proposed project is roughly 45,000 sf and includes a multi-use gymnasium for basketball, volleyball, and pickleball, an elevated walking and running track, senior center, fitness and dance studio, flexible meeting rooms, community kitchen and café, common gathering areas, staff offices, equipment storage, and site improvements. Services include general oversight, schematic design, design development, construction documents, bidding, and construction administration. Submissions are due by October 28, 2026, at 3:00 PM ET. Requests for clarification must be submitted in writing by October 16, 2026.
EVALUATION CRITERIA
10- Knowledge of Owner Facilities and Operations
- Capacity and Availability to Perform All Services
- Demonstrated Experience with Similar Projects
- Qualifications of Key Personnel
- Project Approach and Understanding
- Customer References
- Project Team & Organizational Chart
- General Technical Completeness and Professional Completion of Submission
- Conflicts of Interest
- Local Office / Support
REQUIRED ATTACHMENTS
5- Cover Letter / Transmittal Letter
- Table of Contents
- Company Information
- Experience / Qualifications
- Certification
- Submit to
- [email protected]
- Scope location
- Penfield, NY
- Projected sq ft
- 45,000 sq ft
Questions about this RFP
How do I respond to this RFQ from Town of Penfield?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 28, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Kevin Berry.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including Town of Penfield in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Kevin Berry. Questions and answers are typically shared with all prospective bidders.
Can I search RFQs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Knowledge of Owner Facilities and Operations, Capacity and Availability to Perform All Services, Demonstrated Experience with Similar Projects, Qualifications of Key Personnel, Project Approach and Un..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Penfield?
All active and historical solicitations from Town of Penfield are tracked and searchable. As a city agency, Town of Penfield regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of October 28, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover Letter / Transmittal Letter, Table of Contents, Company Information, Experience / Qualifications, Certification. Review the full document from Town of Penfield for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Penfield, NY. The total projected area is 45000 sq ft. Review the full solicitation for detailed scope requirements.