Town of Penfield - Architectural, Engineering and Design Services for Town Library Improvements - 2026
Town of PenfieldCity · Penfield, NY- Due
- Oct 28, 2026
- Deadline passed
- Posted
- Oct 7, 2026
- Primary contact
- Kevin Berry
The 30-second brief
The Town of Penfield is soliciting qualifications for architectural, engineering, and design services for schematic design and programming for a new library or the renovation of the existing library located at 1985 Baird Rd, Penfield, NY 14526. The scope includes architectural and design services, site and civil designs, structural designs, mechanical/HVAC system designs, plumbing and fire protection designs, electrical, power, and lighting, and fire safety and security systems. The current library occupies 28,880 sq ft within a 54,685 sq ft facility, with the proposed library size planned at 30,000-40,000 sq ft. Submissions are due by October 28, 2026, at 3:00 PM ET. The evaluation criteria include knowledge of owner facilities and operations, capacity and availability, demonstrated experience with similar projects, qualifications of key personnel, and project approach and understanding.
Knowledge of Owner Facilities and Operations, Capacity and Availability to Perform All Services, Demonstrated Experience with Similar Projects, Qualifications of Key Personnel, Project Approach and Understanding, Customer References, Project Team & Organizational Chart, General Technical Completeness and Professional Completion of Submission, Conflicts of Interest, Local Office / Support, Other Relevant
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Summary
The Town of Penfield is soliciting qualifications for architectural, engineering, and design services for schematic design and programming for a new library or the renovation of the existing library located at 1985 Baird Rd, Penfield, NY 14526.
The scope includes architectural and design services, site and civil designs, structural designs, mechanical/HVAC system designs, plumbing and fire protection designs, electrical, power, and lighting, and fire safety and security systems. The current library occupies 28,880 sq ft within a 54,685 sq ft facility, with the proposed library size planned at 30,000-40,000 sq ft. Submissions are due by October 28, 2026, at 3:00 PM ET. The evaluation criteria include knowledge of owner facilities and operations, capacity and availability, demonstrated experience with similar projects, qualifications of key personnel, and project approach and understanding.
EVALUATION CRITERIA
11- Knowledge of Owner Facilities and Operations
- Capacity and Availability to Perform All Services
- Demonstrated Experience with Similar Projects
- Qualifications of Key Personnel
- Project Approach and Understanding
- Customer References
- Project Team & Organizational Chart
- General Technical Completeness and Professional Completion of Submission
- Conflicts of Interest
- Local Office / Support
- Other Relevant
REQUIRED ATTACHMENTS
6- Cover Letter
- Table of Contents
- Company Information
- Resumes
- Client References
- Certification
- Submit to
- [email protected]
- Scope location
- Penfield, NY
- Projected sq ft
- 40,000 sq ft
Questions about this RFQ
How do I respond to this RFQ from Town of Penfield?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 28, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Kevin Berry.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including Town of Penfield in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Kevin Berry. Questions and answers are typically shared with all prospective bidders.
Show 4 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Knowledge of Owner Facilities and Operations, Capacity and Availability to Perform All Services, Demonstrated Experience with Similar Projects, Qualifications of Key Personnel, Project Approach and Un..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Penfield?
All active and historical solicitations from Town of Penfield are tracked and searchable. As a city agency, Town of Penfield regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover Letter, Table of Contents, Company Information, Resumes, Client References, Certification. Review the full document from Town of Penfield for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Penfield, NY. The total projected area is 40000 sq ft. Review the full solicitation for detailed scope requirements.