Town of Mount Vernon - Engineering Services Consultant for Culvert Replacements - CAG2026-7
Town of Mount VernonCity · Mount Vernon, ME- Due
- Oct 1, 2026
- Deadline passed
- Posted
- Sep 22, 2026
- Contract term
- 2 years
- Primary contact
- Brenda Hopkins
- (207) 293-2379
The 30-second brief
The Town of Mount Vernon, Maine is seeking proposals from qualified engineering consulting firms to provide civil and geotechnical engineering services for three culvert replacement projects on Mooar Hill Rd and North Taylor Rd. The scope of work involves conducting engineering field work, geotechnical assessments, hydrologic and hydraulic (H&H) analyses, and developing final designs meeting Maine Stream Smart and MDOT 100-year storm criteria. The project aims to improve climate resilience, mitigate flood vulnerability, and replace undersized HDPE/CMP culverts that washed out during major 2023 storm events (FEMA-4719-DR-ME and FEMA-4754-DR-ME). Deliverables include final design options, H&H reports, cost estimates, attendance at Steering Committee and public meetings, and engineering support for construction grant applications. Proposals are due by October 1, 2026, at 4:00 PM and should be submitted via email to the Town Operations Coordinator. Respondents must provide organization qualifications, conflict of interest disclosures, three references, an engagement agreement with a fee schedule, and the lead engineer's resume. Evaluation will be based on cost, ability to meet deliverables schedule, experience, qualifications, and references. Successful respondents must provide $1,000,000 general liability insurance naming the town as an additional insured.
Organization qualifications and experience with Maine Stream Smart and MDOT 100-year stream crossing designs and construction engineering, Conflict-of-interest disclosure, Three references, Proposed engagement agreement including fee schedule, Resume of the lead engineer
Cost, ability to meet the deliverables schedule, experience and qualifications, references
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Summary
The Town of Mount Vernon, Maine is seeking proposals from qualified engineering consulting firms to provide civil and geotechnical engineering services for three culvert replacement projects on Mooar Hill Rd and North Taylor Rd.
The scope of work involves conducting engineering field work, geotechnical assessments, hydrologic and hydraulic (H&H) analyses, and developing final designs meeting Maine Stream Smart and MDOT 100-year storm criteria. The project aims to improve climate resilience, mitigate flood vulnerability, and replace undersized HDPE/CMP culverts that washed out during major 2023 storm events (FEMA-4719-DR-ME and FEMA-4754-DR-ME). Deliverables include final design options, H&H reports, cost estimates, attendance at Steering Committee and public meetings, and engineering support for construction grant applications. Proposals are due by October 1, 2026, at 4:00 PM and should be submitted via email to the Town Operations Coordinator. Respondents must provide organization qualifications, conflict of interest disclosures, three references, an engagement agreement with a fee schedule, and the lead engineer's resume. Evaluation will be based on cost, ability to meet deliverables schedule, experience, qualifications, and references. Successful respondents must provide $1,000,000 general liability insurance naming the town as an additional insured.
EVALUATION CRITERIA
4- Cost
- Ability to meet the deliverables schedule
- Experience and qualifications
- References
REQUIRED DELIVERABLES
Organization qualifications and experience with Maine Stream Smart and MDOT 100-year stream crossing designs and construction engineering, Conflict-of-interest disclosure, Three references, Proposed engagement agreement including fee schedule, Resume of the lead engineer
REQUIRED ATTACHMENTS
5- Conflict-of-interest disclosure
- Three references
- Proposed engagement agreement
- Fee schedule
- Resume of the lead engineer
REQUIRED STAFFING
lead engineer, geotechnical engineer
- Submit to
- [email protected]
- Duration
- 24 months
- Scope location
- Mount Vernon, ME
Questions about this RFP
How do I respond to this RFP from Town of Mount Vernon?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 1, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Brenda Hopkins.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of Mount Vernon in ME, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Brenda Hopkins at (207) 293-2379. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: lead engineer, geotechnical engineer. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Organization qualifications and experience with Maine Stream Smart and MDOT 100-year stream crossing designs and construction engineering, Conflict-of-interest disclosure, Three references, Proposed engagement agreement including fee schedule, Resume of the lead engineer. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Cost, ability to meet the deliverables schedule, experience and qualifications, references" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Mount Vernon?
All active and historical solicitations from Town of Mount Vernon are tracked and searchable. As a city agency, Town of Mount Vernon regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: conflict-of-interest disclosure, three references, proposed engagement agreement, fee schedule, resume of the lead engineer. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Town of Mount Vernon for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Mount Vernon, ME. Review the full solicitation for detailed scope requirements.