Town of Mount Vernon - Off-Road Snow Plowing, Shoveling & Dry Hydrant Access, 2027-2030
Town of Mount VernonCity · Mount Vernon, ME- Due
- Dec 4, 2026
- 31 days left
- Posted
- Oct 20, 2026
- Contract term
- 3 years
- Primary contact
- Brenda Hopkins
The 30-second brief
The Town of Mount Vernon is seeking proposals from qualified contractors for off-road snow plowing, shoveling, sanding, and dry hydrant access services for municipal properties including the Fire Station, Rescue Station, Town Office, Community Center, Dr. Shaw Memorial Library, Transfer Station, and 14 dry hydrant and waterhole sites. The base term covers three winter seasons from 2027–28 through 2029–30, with up to two one-year renewal options available at the Town's discretion. Proposals are due by Friday, December 4, 2026, at 5:00 PM, with written questions due by November 20, 2026. The contract requires commercial general liability insurance of $1,000,000 per occurrence / $2,000,000 aggregate, automobile liability, workers' compensation, and a performance bond equal to 50% of each season's contract price. Award will be based on best value, weighing price, experience, references, equipment and crew capacity, and storm response.
Fire Station & Rescue Station plowing, Shoveling, And sanding; Town Office & Library plowing, Shoveling, And sanding; Community Center plowing, Shoveling, And sanding including loader bank removal; Transfer Station plowing and sanding; Transfer Station shoveling at Swap Shop, Compactors, Bulky bins & recycling; Dry Hydrant / Waterhole Sites (14) plowed pull-off and shoveled hydrant
Price, Experience and references, Capacity, equipment, and backup, Storm response plan, Completeness
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Summary
The Town of Mount Vernon is seeking proposals from qualified contractors for off-road snow plowing, shoveling, sanding, and dry hydrant access services for municipal properties including the Fire Station, Rescue Station, Town Office, Community Center, Dr.
Shaw Memorial Library, Transfer Station, and 14 dry hydrant and waterhole sites. The base term covers three winter seasons from 2027–28 through 2029–30, with up to two one-year renewal options available at the Town's discretion. Proposals are due by Friday, December 4, 2026, at 5:00 PM, with written questions due by November 20, 2026. The contract requires commercial general liability insurance of $1,000,000 per occurrence / $2,000,000 aggregate, automobile liability, workers' compensation, and a performance bond equal to 50% of each season's contract price. Award will be based on best value, weighing price, experience, references, equipment and crew capacity, and storm response.
EVALUATION CRITERIA
7- Price
- Experience and references
- Capacity
- Equipment
- Backup
- Storm response plan
- Completeness
REQUIRED DELIVERABLES
6- Fire Station & Rescue Station plowing, Shoveling, And sanding
- Town Office & Library plowing, Shoveling, And sanding
- Community Center plowing, Shoveling, And sanding including loader bank removal
- Transfer Station plowing and sanding
- Transfer Station shoveling at Swap Shop, Compactors, Bulky bins & recycling
- Dry Hydrant / Waterhole Sites (14) plowed pull-off and shoveled hydrant
REQUIRED ATTACHMENTS
9- Bid Proposal Sheet
- Vendor information and experience
- References
- Equipment and crew summary
- Storm response plan
- Proof of insurability
- Bonding capacity
- Acknowledgment of addenda
- Non-Collusion Certification
REQUIRED STAFFING
3- Submit to
- [email protected]
- Duration
- 60 months
- Scope location
- Mount Vernon, ME
Questions about this RFP
How do I respond to this RFP from Town of Mount Vernon?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 4, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Brenda Hopkins.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of Mount Vernon in ME, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Brenda Hopkins. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: plow truck with operator, loader with operator, shoveler. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Fire Station & Rescue Station plowing, Shoveling, And sanding; Town Office & Library plowing, Shoveling, And sanding; Community Center plowing, Shoveling, And sanding including loader bank removal; Transfer Station plowing and sanding; Transfer Station shoveling at Swap Shop, Compactors, Bulky bins. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price, Experience and references, Capacity, equipment, and backup, Storm response plan, Completeness" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Mount Vernon?
All active and historical solicitations from Town of Mount Vernon are tracked and searchable. As a city agency, Town of Mount Vernon regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of December 4, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid Proposal Sheet, Vendor information and experience, References, Equipment and crew summary, Storm response plan, Proof of insurability, Bonding capacity, Acknowledgment of addenda, Non-Collusion Ce. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Town of Mount Vernon for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Mount Vernon, ME. Review the full solicitation for detailed scope requirements.