Town of Mount Vernon - Engineering Services Consultant for Culvert Replacement Projects - 2026
Town of Mount VernonCity · Mount Vernon, ME- Due
- Oct 1, 2026
- Deadline passed
- Posted
- Sep 22, 2026
- Contract term
- 2 years
- Primary contact
- Brenda Hopkins
- (207) 293-2379
The 30-second brief
The Town of Mount Vernon seeks an engineering services consultant to design three culvert replacement projects on Mooar Hill Rd and North Taylor Rd, funded by a Maine Community Action Grant Climate Resilience Program. The scope includes engineering field work, geotechnical work, H&H analyses, and final designs meeting Maine Stream Smart and MDOT 100-year storm criteria by March 2027. Deliverables include final crossing options, participation in steering committee and public meetings, and engineering cost estimates for permits and construction grants. Proposals are due by October 1, 2026, at 4 PM via email to [email protected]. Evaluation weighs cost, schedule, experience, qualifications, and references.
Conduct all engineering field work in fall 2026, Including all geotechnical work; Provide final designs to the town for three (3) culvert replacement projects that meet Maine Stream Smart and MDOT 100-year storm criteria by March 2027, Including H&H analyses; Attend one meeting with the grant Steering Committee in spring 2027 to discuss final designs and estimated costs for each culvert replacement project; Attend one public meeting in spring 2027 to discuss final designs with the public; Provide engineering cost estimates for permitting, Construction bid document preparation, And construction engineering in support of culvert construction grants
Cost, ability to meet the deliverables schedule, experience and qualifications, references
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Summary
The Town of Mount Vernon seeks an engineering services consultant to design three culvert replacement projects on Mooar Hill Rd and North Taylor Rd, funded by a Maine Community Action Grant Climate Resilience Program.
The scope includes engineering field work, geotechnical work, H&H analyses, and final designs meeting Maine Stream Smart and MDOT 100-year storm criteria by March 2027. Deliverables include final crossing options, participation in steering committee and public meetings, and engineering cost estimates for permits and construction grants. Proposals are due by October 1, 2026, at 4 PM via email to [email protected]. Evaluation weighs cost, schedule, experience, qualifications, and references.
EVALUATION CRITERIA
4- Cost
- Ability to meet the deliverables schedule
- Experience and qualifications
- References
REQUIRED DELIVERABLES
Conduct all engineering field work in fall 2026, Including all geotechnical work; Provide final designs to the town for three (3) culvert replacement projects that meet Maine Stream Smart and MDOT 100-year storm criteria by March 2027, Including H&H analyses; Attend one meeting with the grant Steering Committee in spring 2027 to discuss final designs and estimated costs for each culvert replacement project; Attend one public meeting in spring 2027 to discuss final designs with the public; Provide engineering cost estimates for permitting, Construction bid document preparation, And construction engineering in support of culvert construction grants
REQUIRED ATTACHMENTS
5- Organization qualifications and experience
- A conflict-of-interest disclosure
- Three references
- Your proposed engagement agreement including proposed fee schedule
- Resume of the lead engineer
REQUIRED STAFFING
lead engineer
- Submit to
- [email protected]
- Scope location
- Mount Vernon, ME
Questions about this RFP
How do I respond to this RFP from Town of Mount Vernon?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 1, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Brenda Hopkins.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of Mount Vernon in ME, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Brenda Hopkins at (207) 293-2379. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: lead engineer. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Conduct all engineering field work in fall 2026, Including all geotechnical work; Provide final designs to the town for three (3) culvert replacement projects that meet Maine Stream Smart and MDOT 100-year storm criteria by March 2027, Including H&H analyses; Attend one meeting with the grant Steeri. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Cost, ability to meet the deliverables schedule, experience and qualifications, references" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Mount Vernon?
All active and historical solicitations from Town of Mount Vernon are tracked and searchable. As a city agency, Town of Mount Vernon regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Organization qualifications and experience, A conflict-of-interest disclosure, Three references, Your proposed engagement agreement including proposed fee schedule, Resume of the lead engineer. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Town of Mount Vernon for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Mount Vernon, ME. Review the full solicitation for detailed scope requirements.