Town of Longmeadow - On-Call HVAC Preventive Maintenance and Repair - 2611051 (2026)
Town of LongmeadowCity · Longmeadow, MA- Due
- Nov 24, 2026
- 13 days left
- Posted
- Nov 5, 2026
- Contract term
- 1 year
- Primary contact
- Chad Thompson
- (413) 565-4185
The 30-second brief
The Town of Longmeadow, Massachusetts is soliciting sealed bids under IFB 2611051 for on-call HVAC preventive maintenance, service, repair, and related plumbing work for municipal facilities and public schools. The scope covers routine and emergency repairs, boiler cleaning, and air handler maintenance for named assets including schools, town hall, libraries, police and fire stations, and DPW. Bids are due by November 24, 2026, at 11:00 AM. Requirements include a 5% bid deposit (bid bond, certified or cashier's check), 100% performance and payment bond, Massachusetts Prevailing Wage compliance, DCAMM certification in HVAC, and a 20% maximum materials markup. The contract term is one year with renewal options for up to two additional years.
Lowest total price assuming the total term of the contract (low bid of lowest responsive and eligible bidder based on total estimated labor and materials)
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Summary
The Town of Longmeadow, Massachusetts is soliciting sealed bids under IFB 2611051 for on-call HVAC preventive maintenance, service, repair, and related plumbing work for municipal facilities and public schools.
The scope covers routine and emergency repairs, boiler cleaning, and air handler maintenance for named assets including schools, town hall, libraries, police and fire stations, and DPW. Bids are due by November 24, 2026, at 11:00 AM. Requirements include a 5% bid deposit (bid bond, certified or cashier's check), 100% performance and payment bond, Massachusetts Prevailing Wage compliance, DCAMM certification in HVAC, and a 20% maximum materials markup. The contract term is one year with renewal options for up to two additional years.
EVALUATION CRITERIA
Lowest total price assuming the total term of the contract (low bid of lowest responsive and eligible bidder based on total estimated labor and materials)
REQUIRED ATTACHMENTS
9- Non-Collusion Form
- Non-Debarment Form
- Tax Compliant Form
- Reference Form with applicable documentation
- Minimum Evaluation Form with all required documentation
- Bid Pricing Sheet
- Bid Form with acknowledgment of all addenda
- 5% Bid Deposit
- DCAMM Certificate of Eligibility and Update Statement
- Submit to
- Town of Longmeadow Purchasing Department, 231 Maple Road, Longmeadow, MA 01106
- Duration
- 36 months
- Scope location
- Longmeadow, MA
Questions about this BID
How do I respond to this Bid from Town of Longmeadow?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 24, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Town of Longmeadow Purchasing Department, 231 Maple Road, Longmeadow, MA 01106. For questions, contact Chad Thompson.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Town of Longmeadow in MA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Chad Thompson at (413) 565-4185. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest total price assuming the total term of the contract (low bid of lowest responsive and eligible bidder based on total estimated labor and materials)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Longmeadow?
All active and historical solicitations from Town of Longmeadow are tracked and searchable. As a city agency, Town of Longmeadow regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 24, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Non-Collusion Form, Non-Debarment Form, Tax Compliant Form, Reference Form with applicable documentation, Minimum Evaluation Form with all required documentation, Bid Pricing Sheet, Bid Form with ackn. Review the full document from Town of Longmeadow for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Longmeadow, MA. Review the full solicitation for detailed scope requirements.